Personal Secretary

The LAPF Pensions Fund is a social security institution affiliated to the prime Minister’s Office Regional Administration and Local Government (PMORLG). LAPF ha it’s headquarter in Dodoma with zone and liaison offices in Dar es salaam, Arusha, Iringa, Mwanza, Mtwara, Rukwa and Kigoma.

LAPF activities have been steadily increasing in the recent past and in response to that, the Fund is seeking to recruit dynamic, committed, qualified individuals who are highly motivated, entrepreneurial minded and result drive professionals with proven track record.

The available positions together with their specific requirements are as follows:

POSITION: PERSONAL SECRETARY

Job Purpose
Reporting to Administrative Office, Secretary will be responsible for all secretarial activities in the office

Qualifications and Skills
i. A national Form IV or VI certificates with principal passes in English and Kiswahili
ii. Should possess a Diploma in secretarial course from Tanzania Public Service College or other recognized institution
iii. Typing stage III, minimum of 80 w.p.m
iv. A certificate in computer course for windows, Microsoft Office, internent, E-mail and Publisher
v. A degree in Secretarial is an added advantage

Duties and Responsibilities
i. Type letter and other documents
ii. Receives visitors, ascertain the nature of their business and relay information to the executive concerned
iii. Maintains a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and traveling and other schedule activities for the relevant executive and inform/remind them before and on due date
iv. Handles incoming emails for personal attention of the relevant executive and ensure that information and correspondences are effectively circulated and managed
v. Prepares and facilitates departmental meetings and other meetings and records proceedings
vi. Take dictations and transcribe accordingly
vii. Receives telephone calls and book outgoing telephone calls as required
viii. Attend routine hotel and travel arrangements of the executive
ix. Keep files sensitive documents and other material in secured or confidential place; and
x. Ensure adequate office supplies to the department

GENERAL CONDITIONS.
i. All applicants must be citizens of Tanzania and are not above 45 years old, however, should also observe the age limit of each position where indicated.
ii. Applicants must attach an up – to date current Curriculum Vitae (CV) having reliable contract, postal address, E-mail and telephone numbers.
iii. From IV and From VI results slips are strictly not accepted.
iv. Testimonials, partial transcripts and results slips will not be accepted.
v. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.

vi. Certificate from foreign examination bodies for ordinary or advanced level education should be certified by the National Examination Council of Tanzania (NECTA).
vii. Certificate from foreign Universities should be verified by the Tanzania Commission for Universities (TCU).

HOW TO APPLY:
If you believe you are the right candidate for any of the above positions, please send your application with detailed curriculum vitae. Photocopies of academic certificates and testimonials and names of three referees with their contacts to the address below. Submission of your application should be not late than 10th April 2015 at 17:00hrs local time

Only shortlisted candidates shall be invited for interview.

Job applicant, who will not hear from us, should consider they are unsuccessful.

The Director General,
LAPF Pensions Fund,
Mtendeni Street,
P.O BOX 1501,
DODOMA.

Deadline: 10 April 2015

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