United Republic of Tanzania: Finance Officer

Organization: CBM
Country: United Republic of Tanzania
Closing date: 03 Apr 2017

1. Core Purpose

Acts in the Role of Finance Officer in a Country Role:

Organises the grant component of the local community programme in an assigned country. Responsible for designing, budgeting, implementing and monitoring the Finance to support the target communities

2. Main Activities

Working in the CBM Tanzania Country Office, the incumbent will take responsibility for:

· Ensuring efficient and effective finance practices for the CBM Tanzania Country Office.

· Working in accordance with the CBM financial manual, partner agreements, CBM internal audit controls, and financial checklist in close liaison with Regional Operations team, Administration and Accounts Office

· Assisting partners to prepare annual financial budgets and monitor expenditure against the approved budgets.

· Ensuring that the Country Office and partners submit timely and quality Project Progress Reports on a quarterly basis or as per agreed reporting schedule, annual audit and financial statement reports.

· Building the capacity of partners in effective financial management in liaison with Programme Team and Regional Finance/Operations Department.

Accounting

· To assist in creating, revising, updating and participate in monitoring financial related policies and procedures as directed by the Regional Director and Head of Finance, Operations & Administration-Region.

· To process all payments (cash and bank) for the country office ensuring that they are properly approved by the Country Representative.

· To record all transactions in the accounting system on a daily basis.

· To reconcile all ledgers, cash & banks and payroll to ensure that all transactions are accurately recorded and reported.

· To regularly invoice and follow up all debtors of country office for services rendered.

· To ensure that travel claims are well prepared and supported and prepare adjusting journals.

· To ensure the safe keeping of all cheque books, receipt books and cash vouchers.

· In direct liaison with the Country Representative to ensure proper cash flow management.

Budget

  • Support Tanzania CO and Partner Budget Application Process by:

o Mentoring/training partners to use the templates;

o Reviewing submitted budgets;

o Compiling budget summaries;

o Providing budget notifications to the Programme Team for sharing with partners.

  • In liaison with Programme Team, ensure all partner savings are approved before re-allocation and re-utilization.

Monitoring

  • Monitor whether partners’ financial implementation are done in accordance with CBM procedures and approved budget by conducting regular project visits in liaison with the Programme Team. Use findings to support partner capacity development to improve their internal controls.
  • Support in tracking Tanzania CO programme budget call ups, expenditures and reporting.

Reviewing financial statements

  • Review Partner Project Progress Report (PPR) and send to Regional Finance/Operations Team.
  • Review whether the projects’/partners’ Audit Reports (AR) and Management Letters (ML) are in compliance with CBM procedures and requirements; this includes:

o Coordinate development of Audit ToRs including overseeing of the audit process.

o Follow up timely submission of AR and ML from partners and submit to Regional Office on due time line

o Review that the provided AR are in accordance with International and National Standards as well National Legislation.

o Review the auditor’s findings and opinions of the current year and follow up whether the project management has responded and whether subsequent corrective actions were taken.

o Review whether the previous year’s auditor’s findings and opinions are corrected or improved in the subsequent year.

· Review the correctness of projects’/partners’ CBM Annual Financial Statements (FS) against CBM Financial Manual and reconcile with AR; this includes:

o Review CBM FS whether all the donor funds have been used/reported in accordance with approved CBM budget.

o Review whether previous year’s savings and current year’s reallocations of funds are utilized with prior approval of CBM.

o Review that all income and expenditures are reported on CBM FS clearly explained and reconciled with incomes and expenditures reported on AR.

o Review that closing balance reported on CBM FS is in conformance with the closing bank balance reported on the audit report.

Additional Duties:

· Carry out your role-specific responsibility to safeguard children and adults at risk (as guided by CBM’s respective policies) in programs, and enforce this with any colleagues and partners you may oversee.

· Upon instruction by the superior(s) perform ad hoc activities which are either by their nature related to the normal duties or evolve from programme requirements. This may include, but is not limited to:

o Being available as a potential member of CO team of competence in the area of expertise.

Education, Knowledge & Professional Experience

· Degree in Finance/Accounting.

· Certified member of National Board of Accountants and Auditors – NBAA.

· Minimum five years’ work experience in same capacity within development sector.

· Strong and proficient skills in budget development, budget monitoring and donor financial report writing.

· Demonstrated experience and skills in partner capacity building (finance)

· Excellent skill of using MS Word and Excel, PPT, and Outlook.

· Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.

· Experience working directly with donor programs

· Experience in audit and monitoring partners (advantageous)

How to apply:

CBM encourages persons with disabilities to apply for this position.

Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to info.tanzania@cbm.org

Application deadline: 5 pm Monday 3rd April 2017

CBM encourages persons with disabilities who qualify to apply for this position.

Only short-listed candidates will be contacted.

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United Republic of Tanzania: Assistant Programme Coordinator (ICS)

Organization: Restless Development
Country: United Republic of Tanzania
Closing date: 28 Mar 2017

http://www.restlessdevelopment.org/vacancies

Job title Assistant Programme Coordinator
Location Mbeya, Tanzania
Salary TZS 17,840,260/= gross per annum
Preferred start date 03 April 2017
Length of contract 1 year until 02 April 2018, with a possibility of extension
Reports to ICS Programme Coordinator
Direct reports Volunteers
Expected travel Regular travel in country
KEY PRIORITIES

  1. Programme Strategy Support
     Ensure the ICS programme aligns to Restless Development’s programme design and strategy for youth
    employability and employer skills matching under Kijana Tung’are Kazini
     Support team leaders and volunteers to plan and deliver pre-professional skills development sessions in
    Institutes of Higher Learning and Ensure pre and post placement volunteer engagement and activism,
    encouraging honest learning with volunteers and post-volunteer action at home
     Support in developing formalised partnerships and agreements with key stakeholders including key
    institute of higher learning, government ministries, and private sector companies in collaboration with
    Programme coordinator
     Support the integration of programme learning into each cycle innovating on the design, tools,
    partnerships, and skills focus based on learning from youth participants, volunteers, and stakeholders
    from government, IHLs and private sector
    For more information on Restless Development’s mission, values and work, please
    visit: www.restlessdevelopment.org.
  2. Programme Delivery & Programme Quality
     Supervise, manage and deliver all aspects of volunteer pre, in-placement, and post placement support in
    line with ICS standards. This includes clarification of roles and responsibilities to team leaders and
    volunteers, induction (role, programme (weekly/monthly workplans and targets are implemented, reviewed
    and forecasted, safety, security in line with ICS standards), recruitment, training, and placement set up for
    national and international volunteers and ensure a comprehensive annual review and de-brief is
    conducted with volunteers and stakeholders, using learning to influence planning
     Identify and secure host homes and organize for signing of agreements for hosting of the volunteers
     M&E – ensure all reporting requirements are being met as dictated by Restless Development’s M&E
    framework in Tanzania, and for ICS UK teams including lead in evidence gathering (surveys, case
    studies, evaluations) to demonstrate results and impact in your Programme, Monitoring, reporting and
    communication on Programme progress to key stakeholders from government, private sector, and
    institutes of higher learning
  3. Partnership and Visibility of the Programme
     Support the ICS Programme Coordinator in strengthening our profile and visibility with local stakeholders
    in particular Institutes of higher learning, DFID, and the private sector.
     Support in development and implementation of private sector engagement strategy with fundraising team
    and alumni assistant. Proactively identify and support the development of local partnerships with
    complementary civil society, public sector, and private sector.
     Ensure high profile for the programme is built through online, social, and public media channels
  4. Finance Management
     Ensure all ICS volunteers are inducted on and comply with Restless Development’s financial policies and
    procedures, seeking support from Programme Coordinator and the finance assistant
     Supervise and account accurately for all imprests on a timely basis in line with the Restless Development
    Tanzania financial procedures – ensuring expenditure is spent appropriately receipted, recorded and
    submitted on time. Ensuring that any petty cash signed over to volunteers is properly accounted and
    recorded according to policies and procedures
     Work with the ICS Programme Coordinator to ensure that all funds spent on activities at placement are
    spent as per policies and procedures, as that assets are used and accounted for properly and that you
    participate in and support annual budgeting, and quarterly budget re-forecasting with ICS Programme
    Coordinator
  5. HR and Performance Management and Values
     Ensure all team leaders and volunteers are thoroughly inducted on their roles which include team
    leaders having set objectives, and meet their targets in reference to programme and team planning
    tools.
     Conduct bimonthly volunteer welfare support/ visits and report on welfare as required by ICS. Making
    regular weekly field visits to each placement, analyse their work and provide constructive feedback,
    coaching and support and provide adequate and appropriate welfare support (medical and
    psychological) to volunteers and be available to support as and when needed
     Ensure volunteer discipline cases follow procedure and are communicated to line manager and/or
    referred up as appropriate to the management team
     Serve as a role model at all times, personally embodying Restless Development’s mission and values,
    whilst helping to ensure that Restless Development’s code of conduct, policies and standards are
    understood by all and adhered to in practice
  6. Other
     Other duties as required.
     You may occasionally be required to work on weekends and/or public holidays, for which time off in lieu
    will be granted

How to apply:

Please visit our website, www.restlessdevelopment.org/vacancies, complete an Online Application Form by 5pm local time, 28th March 2017. Please note that we do not accept CVs, resumes or covering letters and will not accept any applications after the close date.

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United Republic of Tanzania: Deputy Country Representative Finance & Corporate Services, Tanzania

Organization: Population Services International
Country: United Republic of Tanzania
Closing date: 16 Apr 2017

Job title Deputy Country Representative – Finance & Corporate Services

Department East Africa

Based in Dar es Salaam, Tanzania

Reports to the Country Representative

Who we are

We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.

Join us!

The Deputy Country Representative – Finance & Corporate Services (DCR – FCS), working under direct supervision of the Country Representative, will be responsible for providing leadership, technical support, supervision, and guidance to the Finance (including Grants & Contracts), Supply Chain (Procurement & Warehouse), HR & Administration (incl. ICT, Fleet, Administration) and Operations teams. He/She will play a key role in ensuring that all these teams have the required tools, processes and talent to meet their objective of acting as strategic partners to the rest of the organization. He/she is the custodian of accounting and financial process to ensure PSI is compliant with donor and PSI global standards and that the processes are enabling the implementing teams achieve program targets while driving efficiency. In addition, to strong technical knowledge and experience, the DCR – FCS will be a key leader within the organization whose leadership style reflects high Emotional Intelligence (EI) and their ability to lead while nurturing talent in their teams.

Sound like you? Read on.

Your contribution

Strategic leadership role:

  • Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring our finance, administrative and operational processes support the program teams;
  • Ensure administrative processes align with PSI Tanzania Strategic Objectives and can be accomplished in an efficient manner;
  • Design and maintain internal systems that ensure accurate and timely reporting on financial and program performance;
  • Consistently demonstrate a leadership style that reflects high EI, nurtures talent and reinforces the tone at the top of the organization.

Financial reporting and policies:

  • Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Washington’s global accounting policies, funder requirements and local law where required;
  • Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives;

Budgeting, Financial analysis and donor compliance:

  • Lead the annual budgeting process;
  • Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs
  • Track and review departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders
  • Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary;
  • Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

Technical support, audits and legal:

  • Support preparation and successful conclusion of internal and external auditing activities for the CR, PSI/W and for the donor annual audit reporting;
  • Review management comments for audit reports and ensure appropriate action taken to correct audit findings.

Legal and Compliance:

  • In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization;
  • Review and test controls to ensure PSI systems are compliant with PSI Global policies, donor requirements, as well as, Tanzanian laws;
  • Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Team & Organizational Development:

  • Supervise and provide leadership to PSI Tanzania’s Finance, Supply Chain, and Administration teams;
  • Work in close collaboration with the CR and HR ensure teams receive appropriate training programs to continuously improve individual and organizational capacity to take on additional responsibility.

Government and Donor Management:

  • Ensure a understanding of donors administrative and financial requirements before entering any award and compliance with the same throughout the duration of the award;
  • Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational management and administration:

  • Oversee accurate and timely payroll generation;
  • Oversee administration, IT and procurement activities are done promptly and economically;
  • Coordinate with Director of Operations and Heads of Zones to establish and support suitable accounting and administrative systems and personnel in all PSI field offices;
  • Work with Director of Supply Chain to ensure PSI Tanzania’s procurement system is regularly updated in line with PSI’s Global Procurement Manual and changing Funder Guidelines;
  • Work with Director of Supply Chain to build capacity of PSI Tanzania’s Procurement team in conjunction with Senior Procurement and Capacity Building Officer in D.C.;
  • Adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services;
  • Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support, where necessary.

Other:

  • Assist the CR with other tasks and projects as necessary, including representing the CR in meetings as requested.

What are we looking for?

The basics

  • Graduate degree in accounting and/or management with experience of working at senior management levels required;
  • Professional accounting qualification (e.g. chartered or certified) required;
  • 8+ years’ experience in not-for-profit senior management required;
  • Strong knowledge of funder regulations, including USAID and DFID.
  • Experience with ERP systems preferred. Strong working knowledge of spreadsheets required.
  • Fluency in English required and fluency in Swahili preferred
  • Proven track record in management and demonstrated leadership skills required
  • Proven ability to manage team in a dynamic, fast paced environment
  • Strong sense of integrity
  • Ability to manage complexity and balance priorities in a fast-paced work environment
  • Strategic, creative, analytical, result and customer-oriented
  • Good active listener, good communicator
  • Committed, self-motivated and solution-oriented; organized but flexible
  • Strongly motivated by humanitarian causes
  • Can-do attitude, go-getter
  • Demonstrated leadership in working in with a large finance and operations team in a nation-wide operation

What would get us excited?

Drive change and innovations: Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.

Develop others: Demonstrable high EI and consistent and fair tone at the top; the ability to give people challenging assignments to develop their capabilities; provide timely coaching, instruction and feedback, create an environment where failure is seen as an opportunity to learn. Coaches others and helps them develop their knowledge and skills; give people authority to make decisions

Understand Donor and Development Perspective: See PSI from the donor point of view; understand the market forces that impact PSI; understand current donor strategy and where it is likely to lead in the future. Invests time to understand the donor’s priorities, procedures, and systems; Knows donor strategic plans and how they will impact PSI

Communicate and Share Information: Share information people need to make decisions or avoid problems; keep people informed about all issues that may affect them; Communicates clearly, concisely and to the point; Keeps people informed on a timely basis of change, key events and decisions that may affect them

Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI’s long-term goals in mind when addressing short-term issues and problems.

STATUS

  • Exempt
  • Level 6

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

PI97213811

Apply Here

How to apply:

Apply Online

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