United Republic of Tanzania: Program Manager

Organization: Seed Change Tanzania
Country: United Republic of Tanzania
Closing date: 30 Apr 2017

Seed Change Tanzania has the following vacancy and encourages suitably qualified candidates to apply.

Seed Change Tanzania is a non-profit social enterprise working in Kigoma in Tanzania. Seed Change is committed to building a smallholder focused sustainable oil palm industry in Kigoma. More information about the organisation can be found at seedchangetanzania.org

Position: Program Manager

Location: Kigoma, Tanzania

Start Date: July 2017

Reporting to: Managing Director

Purpose of the job: Oversee and manage day-to-day operations. In charge of executing operational plans as well as contributing to the formation of medium-term strategic and organisational goals.

Job duration: Position initially for 6 months with contract extension conditional upon performance.

Qualifications & Experience:

· Tertiary degree in relevant field.

· One year developing country experience in a rural setting. East Africa/Tanzania preferred.

· Experience interacting with, and reporting to, donors.

· Highly computer literate.

· Experience working across cultural lines.

· Familiarity with agricultural field or community development work desired.

· Independent, flexible, detail orientated and committed to reducing rural poverty.

Remuneration:

Salary and expatriate benefits package in line with sector norms.

Key Performance Areas, amongst others, include:

General Operations

· Coordinate day-to-day operations to ensure all projects are executed to required standards.

· Liaise with department heads to ensure smooth operations.

· Complete financial transactions and record keeping.

Donors, Funding, and Organisational Development

· Manage existing donors and cultivate new ones.

· Maintain and strengthen the Seed Change brand both within Tanzania and abroad.

· Maintain good relationships with government and key in-country stakeholders.

Human Resources/Administration

· Logistics and asset management of all Seed Change staff and assets.

· Ensure compliance with Tanzanian financial regulations (PAYE, Pension Fund Contribution, etc.)

· Ensure all staff contracts and payments are executed.

How to apply:

Interested applicants should submit their CV and cover letter by 30th April 2017 as a PDF to admin@seedchangetanzania.org with the subject line “(Name of Applicant) – Project Manager” for example “Penelope Smith – Project Manager”.

This also confirms that by applying for the above-mentioned position you consent to Seed Change potentially conducting qualification, ID, Criminal and Reference checks as part of our recruitment process.

Should you not receive a response to your application from Seed Change within one month of this advert being placed, kindly consider your application as being unsuccessful, we nonetheless want to thank you for your interest shown in our organization.

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United Republic of Tanzania: Project Manager, Zanzibar

Organization: D-tree International
Country: United Republic of Tanzania
Closing date: 26 May 2017

Who we are

D-tree International harnesses the power of mobile technology to improve the quality of healthcare delivery by supporting health workers and their supervisors to provide better care to their clients. D-tree’s partnership model focuses on supporting existing health systems and programs by collaborating with governments, funding agencies, and NGOs to support frontline health workers in communities and at health facilities. The starting point of the work is the development and delivery of electronic protocols on mobile devices that guide health workers by prompting them to ask specific questions and take appropriate action. D-tree has been working in Zanzibar since 2010 on projects focused on maternal and child health. In close collaboration with the Zanzibar Ministry of Health, D-tree has trained more than 400 Community Health Volunteers who serve more than 80% of the population as part of the Safer Deliveries program. D-tree is currently scaling up this program throughout all of Zanzibar to support Community Health Volunteers to provide high quality care to pregnant women to encourage facility deliveries and postpartum follow up in order to reduce maternal and neonatal mortality. Through the Safer Deliveries program, D-tree is also supporting the Ministry to design and implement an emergency referral system to support effective ambulance coordination for obstetric and neonatal emergencies.

Who you are

We are seeking a full time Project Manager, based in Stone Town, Zanzibar, to lead our Safer Deliveries program. This is a dynamic and challenging role requiring an individual with experience managing projects, leading and building the capacity of teams, engaging with a diverse group of stakeholders, and who has a passion for using technology and innovation in daily work.

You are someone who is just as comfortable developing work plans, schedules and budgets as you are learning to use software to configure and adapt mobile applications. You have the ability to see the big picture but also have an acute attention to detail. You enjoy thinking analytically about problems and logically developing protocols and processes to support work flows. You love data and enjoy analyzing data to understand and inform program planning. You are passionate about developing and leading a team and committed to capacity building and mentoring.

What you will do

You will be a key member of the D-tree team and the leader of our Zanzibar office. Your main role will be to manage the Safer Deliveries program, a four-year, Saving Lives at Birth funded cooperative agreement administered through USAID which runs through May 2019. You will manage a team of six – eight staff in Unguja and Pemba to implement the program and continuously monitor and modify to meet program objectives and improve Ministry of Health ownership and integration. You will be responsible for program administration and finances and lead all reporting activities to USAID. You will also actively identify areas for collaboration and explore additional funding opportunities to expand D-tree’s portfolio in Zanzibar.

You will also learn about the technology used in D-tree’s work and develop your skills to support modifications to our mobile applications and program dashboards. As a result of understanding the technology, you will be better able to communicate the potential of D-tree’s work to existing and future partners. While based in Zanzibar, you will be a integral part of D-tree’s global team and regularly communicate with colleagues based in other offices, both in mainland Tanzania and internationally.

Project management

· Lead & manage the Zanzibar based office & staff (6-8 employees):

o Oversee a diverse team working in Unguja and Pemba to ensure program goals are met

o Support day-to-day management and mentorship of staff

o Ensure staff are motivated, empowered and given professional development opportunities

o Lead recruitment efforts for new staff, as needed

· Be accountable for finance, administration and USAID compliance for the Zanzibar office

o Approve staff timesheets

o Approve advances and expenses

o Authorize mobile money and bank payments

o Ensure integrity of petty cash, mobile money account, and bank account

o Liaise with the Dar es Salaam based team on issues around procurement, finances and operations as needed

o Ensure compliance with D-tree and funder procedures and policies

· Manage grants across the Zanzibar portfolio, including general administration, information management, and budget monitoring and compliance for USAID and private funding sources

· Monitor and report on progress on all project objectives; ensure staff and partners are kept on track to achieve results

o Develop presentations and lead communication with donors for review meetings

o Write work plans and annual reports for donors

o In collaboration with the Technical Advisor, develop and lead review meetings with the Ministry of Health

· Working with the Program Coordinator, develop and oversee implementation of mixed methods program evaluations, including development of tools, oversight of data collection, and analysis.

Technology

· Develop application specifications including flowcharts, detailed protocols, and tools

· Be willing to learn to use software programs to build and maintain mobile applications

· Make updates and changes to mobile application using Mangologic software; communicate about any bugs or updates to the mobile application with technical team to ensure usability of mobile applications

· Be willing to learn SQL programming to support development of program dashboards

Program development

· Work with the D-tree Chief Program Officer, Technical Advisor, Country Director (based in Dar es Salaam) and headquarters (US based) staff to design new projects and write proposals

· Develop and adjust project strategies and work plans

· Develop monitoring, supervision, and evaluation frameworks

· Establish strategic alliances with other implementing organizations and donors in Zanzibar to explore areas for collaboration and expansion

Partnership building

· In close collaboration with the Technical Advisor, foster effective working relationship with Government at all levels; collaborate on strategic planning and reporting activities

· Communicate effectively through available forums at regional, district, ward and village level the position or/and role of D-tree International Tanzania

· Working with the Technical Advisor, represent D-tree to senior government officials/personnel and with NGO partners

· Present project highlights and results at meetings and forums/conferences

What we are looking for

We are looking for a motivated, passionate individual who is willing to wear multiple hats and do what it takes to make our programs succeed. The following attributes are a general overview, but we will consider individuals who do not meet all of the details below if you have the right skillset and attitude.

Basic requirements

· Minimum 3 years’ work experience, including experience managing projects

· Experience managing, motivating and mentoring a team

· Experience living in a developing country strongly preferred

· Master’s degree in a relevant field desired, but not required (public health, IT, social or physical sciences)

· Superior analytic skills; ability to think logically and rationally about problems

· Must be able to work independently, multi-task, collaborate with a distributed team, be persistent and work under tight deadlines with minimal supervision

· Excellent written and spoken English and Swahili (preferred)

· Experience working with USAID funding (preferred)

Desired characteristics

· A can-do attitude: You remain optimistic in the face of adversity and creatively solve problems to get things done.

· A systems thinker: You are able to understand linkages and interactions between individual components in a health system, and design solutions to strengthen the overall system.

· An innovator: You enjoy thinking outside of the box and want to use that thinking to solve pressing global health problems.

· A detail oriented & strategic thinker: You pay attention to small details and focus on quality and consistency, but also have the ability to see the big picture and think strategically.

How to apply:

Application information

To apply for this role please follow the instructions below. Applications which do not meet these requirements will not be considered.

Email the following documents to jobs@d-tree.org

  1. Cover letter, clearly and concisely explaining how you meet each of the required skills and experience specified above

  2. Your current Curriculum Vitae (CV) or resume, showing your work history & achievements

  3. A writing sample

  4. Include subject: “Zanzibar Project Manager”

Deadline for applications: Open until filled

If you are not contacted within 30 days please assume that your application has not been successful on this occasion. Due to the expected high level of interest in this role it will not be possible for us to contact those candidates who have not been shortlisted for interview.

NO PHONE CALLS PLEASE

Many thanks for your interest in D-tree International.

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United Republic of Tanzania: Field Coordinator

Organization: International Rescue Committee
Country: United Republic of Tanzania
Closing date: 05 Jun 2017

Job Purpose/Objective

The Field Coordinator shall be responsible for supporting, coordinating and supervising the implementation of the IRC programs for Kibondo Field Office. Additionally, the FC will support implementation of IRC Strategy Action Plan in the Tanzania. The FC will also contribute towards grant management and reporting. The FC will be responsible for direct supervision of Human Resources, Administration, Supply Chain and Finance departments. He/she will have dotted line management with Program sectors. The FC will oversee day to day management of Staff Safety and security during all phases of field operations. The FC will from time to time represent the IRC Kibondo Field Office in various coordination forums. The FC reports to the Country Director and will be responsible for the following:

Key Responsibilities

Program Management:

Grant management

  • Ensure quality and timely implementation of grants by staff with specific focus to the program support sections of each respective grant;
  • Oversee the development of detailed project work plans for all programs and program support functions;
  • Oversee all budget expenditures in the IRC Kibondo Field site operation and ensure they are allowable and allocable according to IRC and donor regulations.
  • Ensure accurate budget spending and tracking by program managers and program support functions;
  • Lead the field team in the Review of Monthly Budget vs. Actual reports with program staff, make recommendations on the basis of these and ensure that appropriate action is taken in a timely fashion.

New Program Development

  • Identify new program possibilities in collaboration with field- and Dar Es -Salaam based staff, specifically the Country Director, Deputy Director Programs and the Technical Coordinators;
  • Oversee development of new proposals by program staff as required
  • Oversee budget development at field level

Monitoring & Evaluation

  • Ensure appropriate M&E activities are carried out regularly by program staff in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program (re-)design);
  • Support in Identifying gaps in M&E systems and make recommendations for improvements

Strategic Planning

  • Support the integration of program activities to create coherent, quality and complimentary programming; Specific focus to ensure strong integration of program support functions with direct program related activities
  • Participate in workshops at field level to establish and monitor annual operating plans for the strategic plan;
  • Ensure that all project activities are consistent with established best practices and IRC’s SAP;
  • Actively work with various sectors in the implementation of SAP.

Field Operational Management:

Security

  • Monitor the security situation in Kibondo/ its environs and ensure the SMT staff are continually updated and informed of developments with implications for staff safety and for program implementation;
  • Oversee revision of the IRC Tanzania Security Manual as it pertains to Kibondo and its environs
  • Responsible at field level staff evacuations.

Human Resources/Administration

  • Ensure that all performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency;
  • Support in Identifying training needs for program support staff members and make appropriate recommendations to the DDP, and CD;
  • Ensure that administrative matters of the field office are carried out in accordance with IRC HR and administration policies;
  • Ensure that all IRC staff at the Field level are in compliance with the IRCWAY Policy and other relevant policies pertaining to staff conduct.

Supply Chain

  • Oversee the carrying out of supply chain support operations by IRC Kibondo Field Office supply chain staff, including procurement (both local and through Dar Es Salaam), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
  • Ensure compliance with IRC and donor supply chain policies.

Finance

  • Oversee the financial management of field office operations by the Program Managers, and the Finance staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Dar Es Salaam of cash transfer needs;
  • Ensure compliance with IRC and donor finance policies.

Representation / Communications

  • Represent IRC in dealings with local authorities (administrative, sectoral and security officials), fellow NGOs and other stakeholders;
  • Represent IRC at Kasulu field office level in advocacy
  • Coordinate IRC program activities with relevant officials and other humanitarian agencies;
  • Liaise closely with IRC’s partner agencies in Kibondo and as relevant within Kigoma region, both international and national NGOs.

Key Result Areas

  • Strategic Leadership in effective program design and implementation, grant compliance
  • Effective representation of the IRC in key forums (GoT, Partners, stake holder, donor) articulating IRC programming, country strategies and seeking to strengthen coordination/partnerships.
  • Optimal and effective resource utilization in the overall IRC operations through implementation approaches in both programming and operations
  • Contribute towards development of the IRC policies, procedures and ensure adherence and compliance by all Kibondo Field Office staff.

Required Qualifications:

  • Graduate degree in Development Studies, International Relations or similar OR relevant technical qualification (Health, Nutrition, Gender etc) preferred.
  • Masters in management fields is an added advantage
  • At least 5 years of experience of implementing multi-sectoral humanitarian relief or development projects in Africa or similar context preferred.

Required Experience & Competencies:

  • Experience working in complex emergency settings implementing and managing Primary Health, GBV, programs in emergency or refugee settings.
  • Knowledge of and experience in working with and coordinating with international and national partner organizations.
  • Experience managing UNHCR,BPRM, UNICEF, ECHO, funded projects an added advantage
  • Excellent written and oral communication skills
  • Budget development, and strong budget management experience
  • Excellent organizational skills with demonstrated ability to manage large amounts of information and prioritize work
  • Good security management skills preferred.
  • Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
  • Good working knowledge of computer software: MS Word, Excel & email applications required; MS Access, GIS preferred.

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Good interpersonal and communication skills.
  • Team spirit and problem solving abilities.
  • Willingness to live and productively work in insecure, unstable and/or harsh environments
  • Flexibility and adaptability
  • Desire to learn
  • Cultural sensitivity

How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci4wMjEwMC4zODMwQGlyYy5hcGxpdHJhay5jb20

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