United Republic of Tanzania: Special Assistant to the Resident Coordinator – UN Coordination Specialist

Organization: UN Development Programme
Country: United Republic of Tanzania
Closing date: 15 Mar 2017

Background

Tanzania has since 2007 been piloting the UN Delivering as One reform initiative. The overall purpose of this reform is to unify and align in order to more efficiently and effectively deliver results in support of national priorities. Working as one, the UN can have a far greater impact on the development and humanitarian challenges that face the country, avoiding the fragmentation and duplication of efforts seen in the past. By combining the skills and resources of UN Agencies active across the country, the UN can complement the efforts of the Government, civil society, private sector and other development partners by providing policy advice and technical assistance to Tanzania.

The vision of ‘Delivering as One’ in Tanzania is therefore about being a more effective partner for Government; focusing on the UN’s comparative advantage; being strategic about the development areas where the UN prioritizes support; and continuing to support Government on humanitarian issues.

The current UN Development Assistance Plan 2016-2012 started in July 2016, following evaluation of previous program, assessment of the development context and consultation with Partners. UNDAP II represents both continuity and change. It reflects a continued commitment to strong ownership and leadership by national stakeholders, a continued emphasis on the shared values, norms and standards of the UN system and a continued determination to achieve results which will contribute towards a positive difference to the people of Tanzania. UNDAP II therefore maintains and builds upon many of the systems, structures and processes which have facilitated progress towards sustainable development in country over the past five years. Notwithstanding, UNDAP II also represents a more holistic, integrated approach to programming and a more explicitly multi-sectoral approach to interventions. Further, there is a heightened focus on the normative agenda, with greater emphasis on policy coherence and the use of data. Finally, there are real efforts to be more strategic in approach, tightening focus to core priorities, whilst remaining much more flexible to respond to changes in national priorities and needs, as and when they arise.

UNDAP II is formulated along 12 programmatic outcomes and two non-programmatic outcomes (covering Communicating as One and Operating as One) and implemented through the four Thematic Results Groups, led by Agency Representatives on a rotational basis.

Although Tanzanian is mainly a development context there are humanitarian challenges and emergencies caused by natural disasters to take into consideration in the planning and coordination of UN Interventions. The refugee response operation is included alongside the development activities in UNDAP II.

The Office of the UN Resident Coordinator support the UNCT in the implementation of UNDAP II and Delivering as One SOP through: communication and advocacy, policy and programming support, results based management, business operation and harmonization; and partnership and resource mobilization. The office currently consists of 3 international staff (one secondment from Sweden and one international UNV), 2 national officers (NOC and NOD), 2 national UNVs, and two assistants.

SARC Programme:

The Special Assistant to the Resident Coordinator (SARC) Programme is managed by the JPO Service Centre on behalf of the UN System.

The objective of the SARC Programme is to strengthen UN coordination and coherence in the field. SARCs are placed with the Resident Coordinator Office. They support a wide range of management and coordination functions of the UN Development System at country level, including among others: UNDAF and joint programming processes, annual reporting and M&E, joint UN communication strategies, and interagency coordination of SDG campaigning and implementation.

Duties and Responsibilities

Job Purpose:

Under the guidance and direct supervision of the UN Resident Coordinator (UNRC), the UN Coordination Specialist supports efforts to strengthen the capacity of the UN Country Team and provide support to the RCO in coordinating and planning a coherent UN response to national development/humanitarian priorities. She /he will collaborate with the UNCT members, RC Office staff, Programme and Operations Management Teams, UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society.

The UN Coordination Specialist works in close collaboration with UNCT members, programme and operations teams of the Agencies, UNDOCO staff and Government officials, technical advisors, experts, multi-lateral and bi-lateral donors and civil society ensuring successful and transparent coordination of UNCT activities

Local reporting structure and partners:

While the UNRC is the formal supervisor the Resident Coordinator Office (RCO) staff works as a team. The UN Coordination Specialist will be working closely the other colleagues in the RCO team.

Duties and Responsibilities

  1. Provides effective support to UNCT in preparation and implementation of the One Country programming processes, and UN programmes coordination focusing on achievement of the following results (20%):

  2. Assist in analysis and research on polices in the areas related to the key elements of the Delivering as One (DaO) reforms to support the RC and UN Country Team (UNCT).

  3. Support coordination in identification, planning, implementation of inter-agency joint programs with a focus of achieving synergies, complementarities and coherence.

  4. Provide advice on adjusting strategies and implementation modalities, cost-effective and efficient implementation of Joint Work Plans (JWP), Common Services and other UN functions.

  5. Supports the application of Results Based Management in all UN interventions ensuring accountability and transparency focusing on the achievement of the following results (20%):

  6. Support the effective implementation of UN Development Assistance Plan (UNDAP) II mechanisms for planning, monitoring and reporting.

  7. Support application of Results Based Managed in all aspects of UNDAP II including development of JWPs, management of results matrix, in consultation with UN Agencies, Government, Civil Society, Multilateral and Bilateral institutions.

  8. Support the management and administration of the online Monitoring and Reporting system, Pamoja, in close collaboration with the system developers, UN results groups, and Programme Management Team.

  9. Support development of UNDAP Annual Report and other results based reports throughout the UNDAP II period.

  10. Support the planning and execution of UNDAP II mid-term review in 2018/19.

  11. Ensures management of the Common Budgetary Framework and the Tanzania One UN Fund, focusing on achievement of the following results (20%)

  12. Support promotion of the use of the One Fund through liaison with donors, communication colleagues and agencies.

  13. Ensure timely administration of the One Fund including management of SAA, MoUs, allocations and reporting

  14. Support identification, development and coordination of funding proposals.

  15. Support tracking of resources mobilized and ensure an up-dated over-view of the funding situation.

  16. Support the analysis and research of information on donors, preparation of substantive briefs on donor strategies and national development strategies, provision of advice to UN RC on ensuring synchronicity, alignment and complementarity between these strategies and UN activities.

  17. Ensures the implementation of UN Tanzania Business Operations Strategy, aiming at reducing operational cost and contributing to global innovations focusing on achievement of the following results (20%):

  18. Ensure implementation and reporting on Business Operations Strategy for 2016-2021 in close collaboration with UN agencies, Operations Management Team and technical operational groups.

  19. Advocate for business harmonization and enhanced efficiencies and effectiveness in UN business operations and identification of innovations and potential efficiencies in inter-agency programs.

  20. Support the Operations Management team and sub groups in implementation of common services, dialogue with Government, and internal coordination.

  21. Closely liaise and network with other UNCTs, UNDG regional offices and UN DOCO and HLCM to ensure UN Tanzania continues to be in the forefront of Business Harmonization and innovation. Assist in detailed policy analysis in the area of business harmonization, coordination of operations related working groups and reporting of progress to UN HQ

  22. Provide support to the Tanzania One Procurement Team in efforts linked to enhance common procurement, reporting and planning.

  23. Supports humanitarian coordination end emergency preparedness and response focusing on achievement of the following results (10%):

  24. Ensure development and update of emergency preparedness planning and implementation of minimum preparedness actions.

  25. Liaise with Government Counterparts to ensure well-established relationship and functional support to Government leadership in emergency preparedness and response.

  26. Closely liaise with relevant OCHA entities to ensure sharing of information, inclusion in planning and reporting and request further assistance where required

  27. Ensures facilitation of knowledge building and management focusing on achievement of the following results (10%):

  28. Synthesis of best practices and lessons learnt on coordination.

  29. Make sound contributions to knowledge networks and communities of practice.

  30. Support internal knowledge management within the RCO

How to apply:

Required Skills and Experience

Education

  • Master’s Degree or equivalent Advanced Degree in a related field of expertise

Experience

  • A minimum of five years of paid working experience in a relevant field
  • Relevant working experiences a developing country is preferable
  • Hands-on experience in design, monitoring and evaluation of development projects.
  • Past experience with the United Nations and/or UN Coordination-related activities will be considered an advantage.

Language requirements

  • Fluency in English with excellent drafting skills
  • Good communication skills.

Nationality

  • This post is opened in the context of the Special Assistants to the UN Resident Coordinator (SARCs) Programme sponsored by the Government of Finland and is addressed exclusively to nationals of Finland.

Other desirable education, languages and work experience

  • Knowledge of the UN system, UN reform and its operational mandates. Previous UN field and coordination experience will be considered an asset.
  • Knowledge of humanitarian system is considered an asset.
  • Excellent skills in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

The selected candidate will expected to participate in the training course on Finland’s Development Policy and Development Cooperation in 2017 organized by the Ministry of Foreign Affairs of Finland, from 7-9 June, 2017, in Helsinki

For more details on the JPO Programme and detailed requirements, please visit: http://www.undp.org/content/jposc/en/home/how-to-join/current-vacancies.html

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United Republic of Tanzania: Senior Programme Officer, Education (Tanzania)

Organization: Aga Khan Foundation
Country: United Republic of Tanzania
Closing date: 24 Mar 2017

The Aga Khan Foundation (AKF) is a private, non-denominational, international development agency promoting creative and effective solutions to selected problems that impede social and economic development in parts of Africa and Asia. AKF-Tanzania is part of the AKF-East Africa regional structure that supports programmes in Kenya, Tanzania and Uganda. In Tanzania, AKF is managing a robust and expanding portfolio of multi-sectorial initiatives that includes programmes in education, early childhood development, health, nutrition, rural economic development, and civil society strengthening. In the education sector, AKF’s portfolio in Tanzania includes projects on education system strengthening with a strong focus on pre-primary and primary education.

AKF Tanzania invites applications from qualified and dynamic candidates for the position of Senior Programme Officer (Education). Based in Dar-es-Salaam and reporting to the Director of Programmes, this position is part of AKF Tanzania’s core team. This position provides the opportunity to oversee and shape the education programming portfolio of AKF in Tanzania and contribute to the wider East African portfolio. The successful candidate is expected to lead in the education sector and contribute to AKF-T’s strategic directions, programme development, grant management, and learning and policy engagement in the sector. Key responsibilities include leading the technical and quality assurance of all existing education projects in Tanzania and supporting the Madrasa Early Childhood Programme (MECP) implement high quality pre-primary education projects in Zanzibar and the mainland.

Specific responsibilities of the SPO include:

  • Provide technical oversight and quality assurance of all AKF and MECP education projects in Tanzania, identify implementation challenges and recommend solutions
  • Fulfil all grant management responsibilities for on-going grants/projects including:
  • Coordinate the development of high quality annual workplans
  • Coordinate and ensure excellent cooperative relationships with partners
  • Ensure the timely submission of donor reports
  • Track financial utilisation of projects
  • Manage donor relationships
  • Lead program development and resource mobilisation for AKF’s education and early childhood development portfolio in Tanzania;
  • Implement a robust learning system for the education sector that enables learning to inform government, NGO, and development partner policy, programs and practice
  • Represent AKF at national education technical working groups and foster productive relationship with principle education and early childhood development stakeholders including government ministries and authorities, education networks, policy forums, development partners, donor agencies, and civil society organizations

The ideal candidate will have:

  1. Hold a Master’s degree in education or related field;

  2. A minimum of six years of solid relevant experience working with education systems, government and NGO partners, and education project management;

  3. Proven experience in managing multiple grants and projects;

  4. Evidence of providing quality assurance and technical support to project implementation teams and support the education team to develop their technical capacity with respect to education and donor compliance

  5. Demonstrated capacity to write high quality reports for donor projects and analytical briefs;

  6. Programme development and resource mobilisation experience with ability to write strong proposals and responsive bids for new programming;

  7. Proven experience of budget planning processes (including financial compliance), performance management frameworks, log frames, M&E plans; and fund management;

  8. Management, leadership and communication skills;

  9. Ability to communicate and represent organisations at a national and local level

  10. Evidence of managing relationships with multiple partners and high level organisational partnerships;

  11. In-depth understanding of global and local education theory and practice

  12. Exceptional written and verbal skills in English. Knowledge of Kiswahili an advantage;

  13. Experience of working in Tanzania or East Africa will be an advantage

How to apply:

Interested candidates should submit a cover letter, CV (not exceeding four pages), and the contact information of three referees to the Country Director, Aga Khan Foundation, Tanzania or by e-mail to recruit.akftz@akdn.org before the close of business on 24th March 2017. If applying by email, please write the title of this position in the subject line and in your email. Do not attach any document other than the CV and cover letter. Only shortlisted candidates will be contacted.

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United Republic of Tanzania: Programme Finance and Administrative Coordinator

Organization: Options Consultancy Services
Country: United Republic of Tanzania
Closing date: 12 Mar 2017

Job title – Programme Finance and Administrative Coordinator

Programme – Consultancy Support to the Tanzanian-German Programme to Support Health

Location – Dar es Salaam, Tanzania

Post holder – Vacant

Reporting to – Team Leader

Responsible for – N/A

Liaison with – Team Leader, Regional Advisors, Short-term Technical Experts, UK-based Programme Manager and UK-based Programme Business Accountant

Hours – Full time

Type of contract – Fixed term for 12 months, with the possibility of extension

Organisation

Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International. We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children. We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.

Options is leading a consultancy support team to the Tanzanian-German Programme to Support Health run by GIZ. The team is providing policy advice and capacity development at national level, quality improvement in district hospitals, and strengthening cooperation and networking as part of the Tanzanian German Programme to Support the Health Sector. Team members are based in Dar es Salaam, Lindi, Mtwara, Mbeya and Tanga.

Main purpose of job

To maintain accurate and reliable financial information for submission to the UK on a monthly basis, as well as providing programme finance and administrative support to the Tanzania based team, and support to the London based Programme Manager. The Programme Finance and Administrative Coordinator will work closely with the Team Leader based in Dar es Salaam and support the Regional Advisors based in Lindi, Mtwara, Mbeya and Tanga. The Programme Finance and Administrative Coordinator will also liaise with Options headquarters staff in London, UK. The post holder will be the most senior finance person in the local team and will ensure Options financial policies and procedures are adhered to.

The role is based in Dar es Salaam, with occasional travel within Tanzania as required. The Programme Finance and Administrative Coordinator will be the primary point of contact for the main duties as detailed below.

Main duties

Financial Accounting: prepare timely and accurate monthly accounts; undertake regular account reconciliations and management of all local bank accounts; prepare monthly cash flow statements for fund advances; adhere to standard chart of accounts, ledgers and other standard financial management systems and instruments; oversee payroll preparation for all locally paid staff; carry out disbursement checks, ensure all supporting documentation is in order; manage programme timesheets and travel advances in line with Options policies.

Budget Management & Reporting: prepare monthly budget vs. actual reports for Team Leader and Regional Advisors; support and input to the bi-annual Options budget re-forecasting process, aligned to the programme work plan.

Financial Integrity & Compliance: implement internal controls; safeguard the company’s assets; ensure compliance to donor regulations and Tanzanian law in all programme dealings; support and facilitate audit procedures and ensure that audit findings are acted upon; take initiative on cutting costs to promote value for money.

Support Financial Audit Coordination: coordinate financial audits and liaise with auditors to ensure appropriate monitoring of Tanzania finances is maintained.

Programme Administration: provide overall support to the programme, including but not limited to:

  • Oversee all programme finance and administration tasks, including petty cash, procurement, staff travel, regional fund requests and HR administration.
  • Prepare and support timely procurement of essentials to programme implementation.

Logistics: make travel arrangements for the team members locally and based in other regions of Tanzania, including but not limited to:

  • Liaise with traveller and local team to identify travel needs.
  • Book travel in line with budget limits using local agents.
  • Arrange airport pick-ups for both local and international travellers in discussion with the team
  • Identify suitable accommodation for international or national staff and consultants in line with programme budget and security plan. Book and pay for accommodation as required.
  • If necessary, provide logistical support to travellers in Tanzania during their visit.

Systems and Policies:

  • Contribute to the development and improvement of internal programme management systems and procedures where required, including finance policies, procedures, forms, tools and other relevant policies.
  • Develop a database of preferred suppliers, source preferred suppliers in line with Options’ procurement policies and manage such suppliers to provide services by identifying work required, gathering quotes and analysing quotes.
  • Procure fixed assets in accordance with Options’ Procurement Policy. Create and maintain a fixed asset register covering IT and associated assets. Liaise with external IT support consultants where necessary.

Any other relevant tasks supporting the team, and London based Programme Manager as required.

Person specification

Criteria

Qualifications

  • Equivalent to Advanced Level education – Essential
  • A Bachelors Degree in Finance / Accounting or CCAB Qualified Accountant – Essential

Experience

  • Minimum of 5 years’ experience supporting programme finances and administration of a government or donor-funded programme – Essential
  • Experience providing administration and logistical support to team colleagues over multiple locations – Essential
  • Experience working with international based consultants and colleagues and supporting travel and logistics – Essential
  • Experience of organising events, meetings and workshops – Essential
  • Experience of working as part of an international organisational and providing reporting information – Desirable

Skills and attributes

  • Strong administration and organisational skills, good time management – Essential
  • Excellent verbal and written communication skills – Essential
  • Excellent numeracy and financial skills, with strong attention to detail and accuracy – Essential
  • High level IT proficiency, competent user of Microsoft Office (including Microsoft Excel and Word) – Essential
  • Proficient with accounting software, particularly Quickbooks. – Essential
  • An ability to work independently and as part of a wider team, supporting team members across multiple locations – Essential
  • Ability to meet deadlines and work under pressure – Essential
  • Interest in and knowledge of health development issues – Desirable

Other requirements

  • Commitment to equal opportunities – Essential
  • Fluent in Kiswahili at reading, speaking and writing – Essential
  • Fluent in English at reading, speaking and writing – Essential

Options is an equal opportunities employer

Candidates require the right to work in Tanzania.

How to apply:

· To apply, please send your CV with a summary note of your skills and experience to opportunities@options.co.uk. Candidates should state the role in the subject header.

· Closing date for applications is: 12th March 2017 at 23:59.

· Only shortlisted applicants will be contacted for interview.

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