United Republic of Tanzania: Sub-grants Officer – Tanzania

Organization: Internews Network
Country: United Republic of Tanzania
Closing date: 20 Oct 2017

POSITION SUMMARY

Responsible for establishing and managing effective working relationships with Internews’ core sub-grantees and sub-contractors and recipient of small grants in Tanzania, including local media organizations, media outlets and civil society organizations.

Note: Tanzanian citizens are strongly encouraged to apply. Successful candidate must have work authorization in Tanzania.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • As Internews Tanzania’s main point of contact for sub-grants management, maintain communication and relationships with local and international partners, ensuring that media and civil society stakeholders are effectively involved in the project and that the project partners’ feedback is channeled back into project management.
  • Provide day to day administration of sub-grants and subcontracts, including tracking budgets, payments, compliance, modifications and reporting, and alert the Senior Finance and Administration Manager and the Media and Communications Director regarding any performance or financial reporting issues.
  • Support the Media and Communications Director to monitor the programmatic progress and capacity of sub-grants and subcontracts against the sub-grant agreements and work-plans.
  • Ensure technical, financial, and administrative compliance with Internews’ and USAID’s sub-grant management and reporting procedures.
  • Support organizational capacity assessments for sub-grantees and other partners and build capacity of sub-grantees in various areas including financial management and M&E
  • Launch and administer competitive grant pools for media and civil society organizations.
  • With support from the M&E Specialist, oversee data collection and programmatic reporting for partners ensuring all procedures are followed.
  • Liaise with Internews HQ and Regional Office for partner-related information or financial issues.
  • Oversee partners’ programmatic and financial reporting, ensuring that quality reports are submitted to Internews in a timely manner. Monitor and evaluate the quality of sub-grantees’ reporting and provide training on reporting procedures and mechanisms, to ensure improvement and impact.
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values.

QUALIFICATIONS

  • Bachelor degree in business administration, management or the social sciences. A post-graduate qualification or professional training in project management would be of added advantage.

Experience

  • Minimum five years professional experience in sub-grants management, partnerships, and/or capacity building of local partners. Additional experience in project management would be an advantage.
  • Experience working on USAID-funded projects especially on grants management and reporting mechanisms.
  • Extensive knowledge of USAID rules and regulations for grants and sub-grants management.
  • Knowledge of and experience working with local partners in Tanzania especially media outlets, media development organizations, and community based or non-governmental organizations.
  • Experience in organization development, particularly in the media and NGO sectors, preferred.

Skills

  • Excellent analytical and problem-solving skills as well as detail orientation.
  • Solid computer skills.
  • Strong commitment to teamwork and ability to work on own initiative.
  • Effective Kiswahili and English verbal and written communication skills.
  • Professionalism and leadership skills.
  • Strong multi-cultural interpersonal skills, including ability to work with teams from different cultural and professional backgrounds.
  • Negotiation and diplomatic skills.

Benefits Information

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network’s offerings and will be reviewed during the hiring process. Additional information can be found on our Internews Benefits page.

How to apply:

To apply, please visit our Career Center.

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United Republic of Tanzania: Senior Finance & Administration Manager – Tanzania

Organization: Internews Network
Country: United Republic of Tanzania
Closing date: 20 Oct 2017

POSITION SUMMARY

The Senior Finance and Administration Manager is responsible for all financial and administrative operations with Internews in Tanzania. S/he will work closely with the Internews Tanzania COP, with the Internews Tanzania operations and finance staff, and with other Internews staff in Internews regional office in Kenya and in HQ.
This is a senior position which requires sound technical knowledge and skills in the financial management, administration, and staff management.

Note: Tanzanian citizens are strongly encouraged to apply. Successful candidate must have work authorization in Tanzania.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting

  • Prepare end month financial and accounting reports using QuickBooks and Agresso ERP. Responsible for cash and bank reconciliations, oversees and monitors business advances to the project staff, vendors’ vetting, and accruals.
  • Ensure proper supporting documentation is provided for all transactions and that Internews accounting policies and procedures are properly implemented.
  • Oversee the maintenance of finance and accounting files.
  • Maintain the assets inventory.

Finance

  • Ensure proper supporting documentation is provided for all transactions and that Internews financial policies and procedures are properly implemented. Work closely with the Country Director, Business Manager and Headquarters to ensure that projects are compliant at all levels of funders’ financial rules and regulations.
  • Maintain and send financial projections on a monthly basis to the Country Director.
  • Prepare budgets, modifications and forecasting jointly with the Country Director.
  • Ensure all projects are covered by funders’ obligations.
  • Coordinate and maintain a cash flow forecasting system based on program needs.
  • Assess and compile all cash needs of the projects, and prepare and submit cash requests to the Country Director.
  • Supervise the delivery of funds to the various project locations as required.
  • Review all payment requests, and verify and validate all documents submitted for payment.
  • Conduct banking transactions. Maintain banking files.
  • Provide training as necessary to the staff under his or her supervision.

Administration

  • Maintains an updated list of all vendors: suppliers of good and services, consultants, employees, and their current contracts and pending payments.
  • Maintains filing about funders’ agreements and their modifications, and provides Country Director and project managers with key information about the awards they are in charge.
  • Works closely with Internews Grants & Contracts Department about all contracting issues.
  • Ensures Procurement policy is strictly adhered. Prepares Procurement Orders’ supporting documentation and submits them to the HQ Grant and Contracts Department for approval.
  • Trains admin staff on Internews procurement procedures as necessary, and oversees procurement compliance for goods and services.
  • Supervise supply and logistical support for operations. Supervise vehicles.

Human Resources

  • Supervise Administrative and Finance staff, provide training and mentorship as required, and evaluate their performance.
  • Provide oversight for the preparation of contracts for local staff and consultants according to Tanzanian law and Internews regulations.
  • Ensure human resource-related compliance with Internews rules and processes and with local laws and regulations.
  • Establish and/or maintain a HR manual for Internews Tanzania staff, a code of conduct and other Internews official guidelines. Track local and international staff leave, and budget coding.
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values.

Sub-Grants Management

  • Overall responsibility for sub-grant management at Internews Tanzania, including line managing the Sub-grants Officer.
  • Provide oversight in the monitoring of sub-grants and sub-contracts.
  • Ensure support is effectively given to Internews sub-grantees and partners with budget preparation, financial implications and budget reporting preparation.
  • Ensure sub-grants are sufficiently monitored and evaluated.
  • Ensure compliance by all sub-grantees to Internews and any donor, including United States government regulations.

QUALIFICATIONS

  • Master’s Degree in Commerce, Finance, Business Administration or equivalent.
  • Professional qualification in Accounting e.g. CPA, ACCA or equivalent qualification.

Experience

  • Over 7 years’ professional experience, ideally in an international organization in Tanzania, at a senior level with demonstrated impact and ability to handle increasing responsibility and accountability.
  • Experience working with USAID and other donors. Demonstrated understanding of USAID donor reporting requirements and rules and regulations highly preferred.
  • Experience in managing/supervising sub grants to local and international organizations.
  • Ability to guide in the setting of financial objectives and monitoring delivery against goals.
  • Demonstrated experience in and excellent understanding of Agresso and other IT based ERP systems, as well as budget monitoring and reporting systems including systems implementation.
  • Proven experience in formulating business plans, budgets and finance policies and procedures.
  • Capability in evaluation of effective Finance, Administrative and Budget Management processes as well as underlying IT Infrastructure.
  • Capability in evaluation of Legislation, Accounting regulations and Tax matters, including employment related subjects.

Skills and abilities

  • Excellent written and spoken English communication skills. Kiswahili communication skills also required.
  • Excellent Information Technology skills (including Microsoft Excel, Microsoft Word, and Finance systems).
  • Willingness and ability to learn and apply new concepts and systems, including new financial and administration software as appropriate.
  • Strong management and organizational skills, and ability to manage competing priorities within tight deadlines.
  • Solid problem-solving skills, and in particular, the ability to resolve problems quickly and effectively and determine the appropriate course of action.
  • Strong leadership, diplomatic and interpersonal skills, including the ability to manage a team and represent Internews Tanzania both internally and externally.
  • Able to work independently under minimal supervision in a multicultural working environment.
  • Respect for confidentiality; affinity with Internews core values, objectives and beliefs.
  • A flexible and enthusiastic approach to work with the ability to be part of a team.

Benefits Information

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network’s offerings and will be reviewed during the hiring process. Additional information can be found on our Internews Benefits page.

How to apply:

To apply, please visit our Career Center.

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United Republic of Tanzania: Monitoring & Evaluation Specialist – Tanzania

Organization: Internews Network
Country: United Republic of Tanzania
Closing date: 20 Oct 2017

POSITION SUMMARY

Responsible for overseeing all monitoring and evaluation activities, including devising and implementing strategies to ensure data collection and analysis, and collecting, archiving, and reporting program data. The M&E Specialist will also manage the synthesis of project information and coordinate with the programs team and local partners to produce draft weekly, monthly, quarterly, annual, and final reports for review by the COP, as well as special reports upon request. He or she will also collaborate closely with the programs team to maximize and document project impact, and enable Internews staff, partners and donors to learn from programs and each other.

Note: Tanzanian citizens are strongly encouraged to apply. Successful candidate must have work authorization in Tanzania.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Implement all aspects of the performance and impact measurement for Internews in Tanzania, including collection and monitoring of all data, processing and verification.
  • Implement and track the project’s approved Monitoring and Evaluation Plan (MELP), including all required submissions of quarterly data, annual PIRS and any other requests.
  • Conduct/manage the collection of qualitative and quantitative data per the approved project work plan.
  • Responsible for keeping meticulous records, archives, and databases for all activities and ensuring they are updated regularly.
  • Work closely with project staff and local partners, and provide training and capacity building in effective and appropriate data collection as well as M&E methodology and tools.
  • Provide program support to key program personnel such as the Media and Communications Director and the Sub-grants Officer, as and when required.
  • Design, implement and contribute to evaluation methodologies and measurement approaches, above and beyond required indicators.
  • Liaise with international impact evaluation consultants and other external experts supporting the program, providing them with information and support as and when is required.
  • Draft regular donor narrative reports, as well as any other reports needed for internal and external use.
  • Maintain contact with and facilitate two-way communication and feedback with all program staff and local partners to facilitate timely and regular flow of information and data and to ensure that reports are utilized and practical.
  • Work with program staff to write human-interest success stories and other communications products about project impact representing a wide range of locations and topics for sharing with general audiences as well as donors.
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values.

QUALIFICATIONS

  • Bachelor degree in social science, development, or related field or equivalent standard of education. Master’s degree and/or professional training in M&E preferred.

Experience

  • At least 5 years professional experience in the field of performance measurement for social development activities and/or media. Experience working on USAID-funded projects is highly preferred.
  • Familiarity with both qualitative and quantitative data collection and M&E database systems. Knowledge of data management processes and tools, including USAID’s database systems.
  • Experience with relevant M&E and communications software, such as Excel, SPSS, In-Design, Photoshop etc.
  • Experience working with and providing technical and/or capacity building support to civil society organizations in Tanzania.
  • Sensitivity to cross-cultural dynamics in the work place and experience providing technical support to a cross-section of staff and local partners.

Skills

  • Fluency in English and Kiswahili.
  • Solid English writing skills, to a publishable standard. Writing samples required.
  • Detail-oriented with strong analytical and information management skills.
  • Must be self-reliant, resourceful, good problem-solver, good humored, and flexible.
  • Ability to work independently, efficiently and reliably, to a high standard and to deadline.
  • Ability to work collaboratively with a diverse staff.
  • Willingness to travel to project areas in different locations across the country.

Benefits Information

This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network’s offerings and will be reviewed during the hiring process. Additional information can be found on our Internews Benefits page.

How to apply:

To apply, please visit our Career Center.

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