United Republic of Tanzania: Finance & Administration Director

Organization: Abt Associates
Country: United Republic of Tanzania
Closing date: 28 Dec 2017

Opportunity

The Finance & Administration Director, reporting to the Team Leader, is responsible for contract management; oversight of procurement and subcontracting; budgeting, financial management and reporting; human resources management, and the general administrative support for the program. S/he works in partnership with the Team Leader to ensure that the project team has the administrative and financial support required to deliver on the Terms of Reference and approved workplans.

Key Roles and Responsibilities

Compliance

  • Ensure compliance with DFID and Abt Associates policies, regulations and procedures governing the project contract.
  • Oversee the development of administrative and operations management systems and processes required to support project implementation, ensuring compliance with DFID and Abt policies and regulations.

Operations Management

  • Manage the provision of operational support to project activities, ensuring that project senior management and program staff have the support required to implement the Terms of Reference.
  • Manage implementation of financial, administrative, and human resources (HR) policies and procedures that meet project needs and corporate and client requirements.
  • Provide ongoing financial administration to the project including approvals of purchase requisitions, consultant agreements, vendor invoices, and client invoices.
  • Oversee procurement efforts for the project including selection and negotiation with vendors, and management of subcontractors on the project in compliance with DFID and Abt Associates procurement regulations.
  • Supervise institutional subcontracts and sub-agreements with assistance from the home office project team (Finance and Contract Manager, in particular).
  • Guide the administrative team on aspects of project annual work planning, and ensure that quality operational plans, budgets, and reports are submitted as per contract agreements.

Financial Management

  • Ensure that project budget projections, expenditure, tracking and reporting are in accordance with DFID and project requirements, procedures, and practices for compliance and audits.
  • Create and maintain financial reporting and tracking systems, and provide financial performance updates on project activities.
  • Ensure accuracy and completeness of monthly financial reports.
  • Develop and manage project banking procedures and transactions.

Human Resources & Performance Management

  • Oversee all human resources management functions – recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognition; disciplinary processes – in collaboration with Abt’s human resources department.
  • Supervise all financial, administrative and operational project support staff.
  • Ensure that staff, team members and consultants understand their roles and responsibilities and comply with contract requirements, DFID and Abt Associates’ HR policies and procedures for hiring, performance reviews, terminations, etc.
  • Provide training to staff on project procedures as well as building skill-levels of project staff in the area of finance, administration, and project management.

General Project Management

  • Contribute to monthly and quarterly reporting processes, to enable the Team Leader to provide regular status and progress reports to DFID and Abt Associates.
  • In collaboration with the Team Leader, coordinate with the Bethesda-based project management team to assure that all managerial and administrative matters are communicated and actions comply with the provisions of the contract and with DFID.
  • Serve as acting-in-charge in absence of the Team Leader and represent Abt Associates and the project to DFID, the host country government and other key stakeholders, as assigned.
  • Liaison with Bethesda-based Finance and Contracts Manager and International Accounting Manager on all operational and financial issues.

Preferred Skills / Prerequisites

  • Bachelor’s degree (minimum), or a Master’s degree (desirable), in business administration, finance, accounting, management, or other relevant field.
  • At least 10 years of professional work experience in the financial and administrative management of large complex development projects, preferably with DFID or other donor funding.
  • Supervisory and/or management work experience including: (1) direct supervision of professional and support staff; (2) quality evaluation of staff performance and deliverables; (3) contract management (required); and (4) ability to lead large complex programs and motivate multidisciplinary, multicultural teams.
  • Excellent financial management skills and knowledge of latest management tools and computer applications.
  • Ability to set priorities, multi-task.
  • Strong analytical and computer skills, with emphasis on budgeting and financial analysis.
  • Excellent organizational skills.
  • Excellent written and spoken English communications skills.

Minimum Qualifications

  • (10+) years of experience and a bachelor degree OR the equivalent combination of education and experience.

How to apply:

To be considered for this position, an applicant must submit the following:

  • Project Name and Position Title
  • Updated CV
  • Cover Letter that describes how the candidate meets the minimum qualifications

Tanzanian Nationals strongly encouraged to apply. This position is contingent on project award.

Link to application: https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=52683&company=AbtPROD&username=

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United Republic of Tanzania: Call for Proposals – Conduct Inter-Agency Assessment of the Child Protection Situation in the Refugee Camps of North West Tanzania

Organization: Plan International
Country: United Republic of Tanzania
Closing date: 04 Dec 2017

Plan International Tanzania is an International humanitarian child–centered development organization without religious, political or government affiliation. Plan’s mission is to achieve lasting improvements in the quality of life of deprived children in developing countries through a process that unites people across cultures and adds meaning to their lives. Plan international in Tanzania is operating in Dar es Salaam, Coast, Morogoro, Geita, Dodoma and Mwanza regions.

Plan International Tanzania has set aside funds to implement the project to Conduct Inter-Agency asessment of the Child Protection situation in the refugee camps of North West Tanzania

Interested eligible bidders must confirm their intention to bid indicating all relevant contact information including an email address to tenders@plan-international.org attn: Head of Procurement and Logistics.

Bidding documents in the English language will be sent to interested bidders by email. Plan Tanzania will not be held responsible for any costs related to printing of the bid documents.

How to apply:

The proposals should be submitted to helen.johnson@plan-international.org with the title ‘IA CP Needs Assessment RFP No. PIT/ER/01/FY18’ no later than 10am (EAT) on Monday 4 December 2017.

Bidders will be required to make a follow up to confirm the delivery, receipt of the documents.

Late bids will be rejected.

Emergency Response Manager

Plan International Tanzania

Kibondo-Kigoma

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United Republic of Tanzania: Procurement and Logistics Officer

Organization: International Organization for Migration
Country: United Republic of Tanzania
Closing date: 07 Dec 2017

Position Title : Procurement and Logistics Officer

Duty Station : Dar es Salaam, Tanzania

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 07 December 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the direct supervision of the Resource Management Officer (RMO) in Dar Es Salaam, Tanzania, and the overall supervision of Chief of Mission, the successful candidate will be responsible and accountable for procurement and logistics activities for the IOM mission in Tanzania.

Core Functions / Responsibilities:

  1. Supervise teams involved in the following categories of procurement and logistics work within the designated area of responsibility: procurement staff (local and international procurement); logistics staff (including the logistics cluster’s common transport service and IOM warehousing and transport operations); and fleet staff (including drivers of IOM vehicles and trucks).

  2. Conduct procurement and logistics tasks within the mission, including property and assets control, supply, service/maintenance and contractual agreements.

  3. Analyze procurement requests, identify service providers and evaluate information regarding vendor performance in terms of quality, prices and delivery of goods in view of the organization’s best interests.

  4. Solicit bids, quotations and tender documents. Oversee bidding processes and provide support for procurement transactions, and analyze them for conformity to specified requirements. Conduct appraisals, select suppliers, confirm terms of payment, prepare purchase orders, and ensure receiving authorization by the RMO / Chief of Mission.

  5. Follow up on purchase orders (PO) status and keep the head of unit and respective project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandized is received in accordance with PO specifications and in good conditions.

  6. Coordinate with the Global Procurement and Supply Unit and MAC for all mission purchases above USD 75,000.

  7. Ensure that appropriate funds are available for purchase. Ensure receipts are received when payment is conducted in cash and request authorization of the head of unit regarding bank transfers.

  8. Maintain internal control mechanism to safeguard the organization assets and prevent fraud, and ensure that appropriate record is kept on assets disposal, ensure assets are located accordingly and used in IOM’s best interest; regularly upgrade inventory list.

  9. Assist in the adherence to stockroom management practice to ensure there is no undue overstocking or loss. Control supply stocks and monitor consumable materials to provide staff with ready access to commonly used items and replenishment.

  10. Monitor the maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent services providers, when it is feasible and determined to be cost effective.

  11. Undertake field travel to Programme sites to perform procurement and logistics evaluations as necessary, upon request from the Head of Sub-Office /RMO/ Chief of Mission.

  12. Maintain and update databases of preferred suppliers.

  13. Participate in IOM inter-agency for a, including the procurement working group and the logistics cluster.

  14. Undertake frequent duty travel to field locations in order to supervise and train field staff.

  15. Perform any other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social sciences, International Relations, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations;

• Excellent level of computer literacy and good knowledge of SAP/PRISM required;

• Demonstrated experience in training and managing large items of co-workers, managing vendors and suppliers;

• Extensive knowledge of IOM or UN internal procurement and financial rules and corresponding

ERP components (preferably SAP – based).

Languages

Fluency in English is required. Working knowledge of Kiswahili is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 07 December 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 24.11.2017 to 07.12.2017

Requisition: VN 2017/256 (P) – Procurement and Logistics Officer(P2)-DarEsSalaam,Tanzania

(55257457) Released

Posting: Posting NC55257467 (55257467) Released 0488;top:693;

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