Administrative Supervisor

KEDS Tanzania Company Limited (hereinafter referred to as “KEDS Tanzania” or “Company”) was registered in Tanzania in the year 2016. The principal business is mainly the international trade of building material products and daily chemical instant consumables. It is based and projected to take advantage (in the future) of the development and expansion of emerging markets in Africa. KEDS intends to employ up to 180 employees working for the company in 2017. KEDS is dedicated to put the customer at the foremost, with its core business philosophy as the improvement of living quality of people from emerging countries. Therefore, KEDS has formed a strong team of product research and development providing people from emerging markets with Daily FMCG.

POSITION TITTLE: Administrative Supervisor
REPORTS TO: Project Manager
LOCATION: KIBAHA,Lulanzi Area

KEY RESPONSIBILITIES:

  • Responsible for all allotted administrative works. 
  • Responsible for Public Relation issues of the company follow up of New work Permits and work permit renewal
  • Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested.
  • Maintain absolute discretion with all documents and information.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Preparation for staff and management meetings as scheduled.
  • Responsible for follows documents, submission of documents to various organizations as needed.
  • Responsible for movement and logistics of company vehicles and tracking them.
  • Admin Works allotted by the Head office in charge.
  • Following up licenses, Certificates and compliances in government bodies such as TBS, Osha.etc
  • Maintains office area neat and orderly manner.
  • Responsible for safety & security of company assets in his control.

Other responsibilities as assigned by the Management time to time

QUALIFICATION AND EXPERIENCE

  • Bachelor degree in Public Administration, Business Administration or equivalent will be                an advantage.
  • Proven Experience in similar roles.
  • Proficient in Microsoft Office Suite.
  • Solid communication skills both written and verbal.
  • Ability to organize, multitask, priories and work under pressure.
  • Professional Appearance.
  • Ability to be resourceful and proactive in dealing with matters that may arise.
  • Preferably Male

HOW TO APPLY
Interested and qualified candidates should forward their detailed CV with one recent Passport Size Photo and a day time telephone contact by August 18, 2017 to kedsrecruits@gmail.com (indicate the position title in the email subject line).

Only shortlisted candidates will be contacted VIA 0620399153

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United Republic of Tanzania: Chief of Party/Principal Investigator

Organization: FHI 360
Country: United Republic of Tanzania
Closing date: 09 Sep 2017

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Chief of Party/Principal Investigator.

Description:

The Chief of Party (COP)/Principal Investigator has primary responsibility for providing effective, strategic direction and managerial and grants oversight to produce program results. The COP will supervise and oversee project staff and consultants. S/he will have overall responsibility for ensuring that procedures are established and adhered to for activity development, implementation, monitoring, evaluation, budgeting, and grant and financial accounting. S/he will ensure timely progress against schedules, achievement of deliverables, and quality of results. The COP is responsible for overseeing the successful achievement of the entire project vision, objectives, deliverables, and impact; work planning, contract reporting, and technical progress; supervising technical and finance/admin team leaders in Tanzania.

Job Summary / Responsibilities:

  • Provides leadership to the project team, technical and operational aspects of the project, including planning and implementation of the project; ensuring clarity over plans and priorities, and encourages effective team-work;
  • Guarantees the efficient and effective use of the resources to reach the desired results of the project, monitoring the work plans, budgets and finances, in accordance with the procedures of the donor (CDC);
  • Coordinates and is responsible for the preparation of the annual work plans, budgets, and annual progress reports in a timely fashion for submission to USAID;
  • Communicates and collaborates effectively with the local USAID Mission as well as with the national programs and other consortium partners;
  • Ensures high technical standards are used to guide the technical and programmatic aspects of work plans and activities;
  • Oversees production of timely and accurate financial and programmatic reports to CDC and FHI 360 as required;
  • Plans, directs, and coordinates activities to ensure that goals and objectives are accomplished within prescribed time frame and funding parameters;
  • Establishes annual work plans, project teams, and SOPs to meet project goals and ensure compliance with policies;
  • Provides guidance and mentoring to managers and staff to achieve project goals and develop national leadership capacity;
  • Establishes, serves, and maintains partnerships with internal and external stakeholders on project matters;
  • Responsible for induction of project staff, ensuring their familiarity with mandate values, quality standards, policies and program objectives and their individual responsibilities in upholding these standards and policies;
  • Train, monitor and mentor quality assessors and technical assistance providers in accordance with international laboratory standards;
  • Leads the preparation of quality management system and laboratory improvements at project-supported laboratories;
  • Prepare reports/action plans and lead the follow-up of technical assistance and assessment visits to include corrective actions and capacity building initiatives;
  • Leads the team in laboratory strengthening and continuous improvement activities and trainings to build laboratory capacity and quality with reference to accepted standards and guidelines.

Qualifications:

  • Bachelor’s degree required (advanced degree -master’s or higher- in business administration, international development, public health or another relevant field preferred);
  • A minimum of 10 years’ professional experience in developing countries at a senior activity management level including direct supervision of professional and management support staff;
  • Prior experience as a COP with projects of comparable scale and complexity is strongly preferred;
  • At least 7 years’ prior experience in developing and implementing laboratory program initiatives, laboratory strategic planning, laboratory accreditation programs, quality management systems, referral systems, supply chain management systems, and use of electronic laboratory information systems;
  • Past exposure and experience in implementing laboratory information and strengthening systems;
  • Demonstrated ability to effectively train and build capacity of local partners, district staff, and laboratory staff;
  • At least 5 years of supervisory experience;
  • Training and experience in quality management/quality improvement and the development of laboratory QI tools, preferably related to HIV/AIDS and TB interventions, or otherwise possess the capacity and motivation to acquire an in-depth knowledge of this field in a short time;
  • Experience in data management and developing and facilitating training;
  • Experience in analysis and use of data for decision-making;
  • Demonstrated ability to work with stakeholders including ministries of health, local health staff, and local officials to implement health care improvements;
  • Possesses excellent communication and coordination skills.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

How to apply:

https://jobs-fhi360.icims.com/jobs/18818/chief-of-party-principal-investigator/job?mode=view&mobile=false&width=557&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240

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United Republic of Tanzania: Director of the Rift Valley Children’s Village

Organization: Tanzanian Children’s Fund
Country: United Republic of Tanzania
Closing date: 08 Sep 2017

Tanzanian Children’s Fund (TCF) is looking for a compassionate, committed, dynamic, and experienced partner to lead the operations at the Rift Valley Children’s Village (Children’s Village) in the Karatu region of northern Tanzania.

The Tanzanian Children’s Fund provides a loving and permanent home to 97 marginalized children living at the Rift Valley Children’s Village. They range in age from 2 to 21 years. Over the past 13 years, the organization has been expanding its programming to provide the broader community with high-quality primary and secondary education, access to health care and new economic opportunities. Our multi-pronged approach to addressing systemic poverty is catalyzing real and lasting change in the area and is widely recognized as an innovative model.

The Children’s Village is a vibrant, self-sufficient community located on the slopes of Ngorongoro Crater, a UN World Heritage Site. The Karatu region of northern Tanzania is rural, approximately 3-4 hours from the city of Arusha.

Reporting to: Executive Director

Location: Karatu Region, northern Tanzania

Website: www.tanzanianchildrensfund.org

Position Summary

As our Director of the Children’s Village, you will be one of two top leaders for TCF living at the Children’s Village. Peter Mmassy, co-founder of the Children’s Village will be responsible for strategic vision, expansion of existing programs and the overall education of the children. You will be responsible for the day-to-day management of the staff and the welfare of the children at the Children’s Village. You will be a critical communication liaison between TCF’s Board, TCF’s U.S. office and the Village. You will also play an important role in ensuring responsible use of donor funds, and cultivating donor and volunteer support.

Qualities and Character

The Director of the Children’s Village must be deeply committed to TCF’s mission, and purpose. Successful candidates will be able to recognize themselves in the following description:

You are passionate about child development and child protection. You love kids and have a strong sense of family. Young children and teenagers find you warm, compassionate, and approachable. They recognize that you share their dreams about their future but at the same time honor who they are now and have been. You can serve as a role model for self-reliance and resilience.

You care about building and nurturing a healthy community life. You understand that raising a child involves building close connections with members of their community and that the healthier a child’s community, the better off the child will be.

You are an operations ace. You are well organized, have strong analysis skills and are motivated to roll up your sleeves to find new solutions to complex challenges. Juggling ongoing tasks and long-range issues comes easily. You are a detail-oriented planner, able to work in a fast-paced environment, but have the flexibility to roll with the punches and readjust when necessary.

You have a team ethos. You are a motivator and a leader who finds value in shared leadership, adeptly creates effective working relationships, and you make time to mentor and cultivate other leaders. You are curious and listen deeply to others, are willing to make and learn from mistakes, and are always willing to ask for help when needed. Team members find you decisive but fair, and capable of making tough decisions when necessary. Your management style is transparent and guided by integrity.
You enjoy and are effective across cultures. You have an innate social intelligence that makes it easy to relate to people with very different backgrounds from your own. Compassion, trust, and respect are core values. You are outgoing, friendly, and easygoing, patient with all types of personalities, and sensitive to other customs and points of view.

You practice an open door policy. You enjoy making yourself available for children and staff who seek your advice, your attention to a crisis (perceived or real) or perhaps just a hug.

Responsibilities

  • Oversee day-to-day operations at the Children’s Village, with primary responsibility for helping foster a loving, safe, and supportive family environment for the children who live there, as well as the adults overseeing their welfare.
  • Maintain a high bar of accountability regarding day-to-day accounting functions and prepare monthly audit of accounts and monthly financial reports for the board and institutional donors that reflect accuracy and integrity.
  • Motivate and oversee a staff of 120+ full and part-time employees to develop high performance teams. Coordinate work planning toward specific objectives of the TCF strategic plan.
  • Develop and implement overall HR strategies, systems, and protocols; serve as point person for any issues that arise.
  • Supervise and mentor the Volunteer Coordinator, the Sponsorship and Communications Coordinator, the Children’s Village Nurse, and Community Health staff to ensure strategy is followed, efficiencies are met, potential risks are mitigated and all are committed to promoting a healthy and happy environment for the children living at the Children’s Village.
  • Manage Microfinance Director and work closely with the program to expand offerings, take advantage of emerging opportunities, and plan for changing needs of children at the Children’s Village and targeted groups within the community.
  • With the Founder and Executive Director, help build partnerships with community, private sector and government people in Tanzania to support operations, create financial opportunities and lay the foundation for future support to the Children’s Village and the community.
  • Participate and offer reflections and reports on ongoing operations in monthly TCF Board of Directors calls and work closely with board members and U.S. Office staff on organizational strategy and long-term project planning.
  • Coordinate with TCF’s US office to prepare grant applications and reports.

Requirements

  • Ability to commit to a long-term contract; 5 years or more strongly preferred
  • Bachelors or advanced degree
  • English fluency; knowledge of Swahili is a plus
  • Track-record of working effectively with children and adolescents in education or social services sector
  • 5+ years of experience relevant to non-profit leadership, management and operations
  • A passion for and commitment to financial responsibility; advanced budgeting and expense tracking skills required
  • Strong communication skills and high degree of emotional intelligence; human resource and team management experience strongly preferred
  • Successful track record of working in the developing world
  • Ability to thrive living in a beautiful, but very rural and isolated setting

What TCF Offers:

The Director of the Rift Valley Children’s Village will be provided with the following salary and benefits:

  • $45,000 – $65,000 salary based on experience
  • Housing in a three bedroom house located on the Children’s Village campus
  • All housekeeping support, meals, Internet, local phone.
  • Health insurance, including for all accompanying family members.
  • A yearly travel allowance
  • Paid vacation/family leave time.
  • Use of organization’s vehicle

How to apply:

Send your resume and cover letter to jobs@tanzanianchildrensfund.org by September 8th. Candidates selected for first-round interviews will be contacted by September 11th to set up an initial Skype video call.

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