Executive Assistant

EFCTanzania is a Microfinance Bank that provides financial services i.e. taking deposits and providing loans tomicro, small and medium-sized enterprises and individuals. The bank is growing fast with the focus of reaching out to the unbanked business by growing its network throughout Tanzania in the coming years. To accomplish this, the bank needs to recruit Executive Assistant/Personal Assistant to Managing Director who is competent, analytical, experienced and hardworking individuals determined to go extra mile for their career growth and future.

EXECUTIVE ASSISTANT

Position Objectives
It is the primary objective of the Executive Assistant to provide various administrative, project management, and organization support to the MD ensuring timely execution and follow ups as required. This is a key strategic position for highly motivated candidates only as they will work closely with MD on all matters involving the management of a bank.

Duties & Responsibilities 
This position is primarily responsible to assist the MD by providing comprehensive governance, company secretary, management, administrative and communications support. The responsibilities could be expanded with that of a Company Secretary depend on the candidate.

The principal responsibilities are to:

Support the MD regarding activities related to the management of human, financial and material resources;
Provide project management oversight support for ongoing projects;
Assist the MD with the organization and follow-up of meetings and appointments, travel;
Gather data, build and/or maintain Excel-based files, prepare correspondence, meeting minutes, and reports;
Contribute to the development and preservation of a collaborative team environment with all EFC personnel;
Implement and manage a practical, efficient and functional document filing and management system;
Perform general office administrative tasks related to greeting of visitors, word processing and document management.

Other tasks and responsibilities that will enable the fulfillment of the above noted responsibilities include:

Maintaining the office diary for the MD and ensuring important meetings/activities are logged and reminders provided;
Organizing various meetings (i.e. Shareholder, Board, Management etc.) and attending to record minutes as required;
Performing administrative tasks related to the processing and distribution of mail and phone calls, drafting and editing of documents, minutes, compiling of data and producing various reports as required;
Ensuring efficient document management and updating of files (i.e. opening, closing, classification, access control, circulation, filing, etc.) in respect of EFC policies and standards;
Maintaining confidentiality and ensuring confidential files, documents and information is properly preserved and secured;
Supporting various operations related to the correct operation of the computer system and of the security of the premises, equipment and valuables;
Ensuring all communication to and from the MD are attended to on time and all concerns by staff are brought to his/her attention in a timely manner;
Ensuring the prudent use of systems and tools by the resources of the institution and making recommendations to improve the efficiency of the operational processes;
Establishing and coordinating the implementation of company administrative polices;
Performance of any other related duties and responsibilities as assigned by the MD.

Qualifications & Requirements (i.e. education, skills and experience)
The Executive Assistant requires good practical knowledge of executive administrative and governance / company secretarial support functions in the financial services sector. In this regard, specific qualifications and requirements include:

Master’s Degree preferably Law or in Business studies;
Preferably experience in dealing with Board Members and /or stakeholders;
Three years relevant experience;
Excellent planning, organisational, problem solving and report writing skills;
Ability to manage multiple priorities and deadlines;
Excellent interpersonal skills in a cross-cultural environment;
Exceptional written and verbal communication skills;
Strong computer skills (Word, Excel, PowerPoint, database, etc.).
Able to work with deadlines and flexible working hours if required;

Interested candidates are requested to submit a letter of interest detailing their motivation for the position applied for together with their Curriculum Vitae, three professional references and copies of academic Certificates/Diplomas/Degree and others

Closing Date is 15thDecember 2017. The letters should be addressed to:

Human Resources Department,
EFC Tanzania Microfinance Bank Limited,
8th Floor, Tanzanite Park, 38 New Bagamoyo Road,
P.O. Box 11735, Dar es Salaam, Tanzania.
Email: recruitment@efctz.com

Only short listed candidates will be contacted for interview.

Powered by Jobs Tanzania

United Republic of Tanzania: Monitoring and Evaluation Leader

Organization: Abt Associates
Country: United Republic of Tanzania
Closing date: 28 Dec 2017

Opportunity

Abt Associates seeks a qualified Monitoring & Evaluation (M&E) Leader to support the upcoming DFID PFM Reform project in Tanzania. The M&E Leader will report to the project’s Team Leader. S/he will lead the design of the project’s M&E plan and the subsequent monitoring project results.

Key Roles and Responsibilities

  • Support DFID Advisers in finalizing, post inception phase, of the PFM Reform project’s M&E plan, including baselines and targets, and support evidence‐based revisions as required;
  • Regularly track and report progress against the M&E plan to DFID

  • Regularly monitor (at least quarterly, but expected more frequently in the cases of availability of new context‐specific intelligence and evidence) and report progress against the project’s Theory of Change to DFID, using relevant methodologies to explore whether the assumptions and causal chain underpinning the Theory of change still hold, integrating this analysis with monitoring of logframe results;

  • Support DFID in developing the Final Independent Evaluation of the project.

  • Work closely with DFID, the local government, and project technical staff from the implementing partners to ensure appropriate and adequate monitoring and evaluation efforts are in place to provide all stakeholders with data needed to inform programme design and implementation decisions;

  • Build capacity of implementing partner program staff to both collect monitoring data and to then use monitoring, evaluation, and research data to assist and improve project implementation;

  • Present M&E findings in written reports and at relevant local and international conferences and meetings;

  • Provide day-to-day management of data collection firms/vendors hired for monitoring and evaluation activities;

  • Lead data collection, analysis, and reporting for ongoing monitoring and evaluation;

Preferred Skills / Prerequisites

  • Master’s Degree (minimum), or a Doctorate Degree (desirable), in Public Administration, Public Health, Demography, Economics, Statistics, International Development, or other relevant field.
  • At least ten (10) years of professional experience designing and implementing monitoring and evaluation activities for complex international development programs. Experience in M&E of governance reforms and service delivery preferred.
  • Significant experience conducting M&E of donor-funded (DFID preferred) governance or international development programs.
  • Demonstrated experience designing monitoring, evaluation, and learning frameworks for complex projects, including identifying input, output, outcome, and impact indicators, sources, methods, and targets.
  • Demonstrated experience leading both performance and impact evaluation teams.
  • Demonstrated experience with mixed method data collection and analysis techniques.
  • Experience training non-technical staff to collect monitoring data.
  • Experience working with international development project implementers to ensure use of monitoring and evaluation results in programme design and decisions.
  • Excellent writing and editing skills required.
  • Excellent interpersonal, teamwork, organizational and mentoring skills.
  • Tanzanian national or able to relocate to Tanzania.
  • Experience in Tanzania preferred, as is ability to speak Kiswahili.

To be considered for this position, an applicant must submit the following:

  • Project Name and Position Title
  • Updated CV
  • Cover Letter that describes how the candidate meets the minimum qualifications

Minimum Qualifications

  • (10+) years of experience and a bachelor degree OR the equivalent combination of education and experience.

How to apply:

To be considered for this position, an applicant must submit the following:

  • Project Name and Position Title
  • Updated CV
  • Cover Letter that describes how the candidate meets the minimum qualifications Tanzanian Nationals strongly encouraged to apply. This position is contingent on project award.

Link to application: https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=52684&company=AbtPROD&username=**

Powered by Jobs Tanzania

United Republic of Tanzania: Finance & Administration Director

Organization: Abt Associates
Country: United Republic of Tanzania
Closing date: 28 Dec 2017

Opportunity

The Finance & Administration Director, reporting to the Team Leader, is responsible for contract management; oversight of procurement and subcontracting; budgeting, financial management and reporting; human resources management, and the general administrative support for the program. S/he works in partnership with the Team Leader to ensure that the project team has the administrative and financial support required to deliver on the Terms of Reference and approved workplans.

Key Roles and Responsibilities

Compliance

  • Ensure compliance with DFID and Abt Associates policies, regulations and procedures governing the project contract.
  • Oversee the development of administrative and operations management systems and processes required to support project implementation, ensuring compliance with DFID and Abt policies and regulations.

Operations Management

  • Manage the provision of operational support to project activities, ensuring that project senior management and program staff have the support required to implement the Terms of Reference.
  • Manage implementation of financial, administrative, and human resources (HR) policies and procedures that meet project needs and corporate and client requirements.
  • Provide ongoing financial administration to the project including approvals of purchase requisitions, consultant agreements, vendor invoices, and client invoices.
  • Oversee procurement efforts for the project including selection and negotiation with vendors, and management of subcontractors on the project in compliance with DFID and Abt Associates procurement regulations.
  • Supervise institutional subcontracts and sub-agreements with assistance from the home office project team (Finance and Contract Manager, in particular).
  • Guide the administrative team on aspects of project annual work planning, and ensure that quality operational plans, budgets, and reports are submitted as per contract agreements.

Financial Management

  • Ensure that project budget projections, expenditure, tracking and reporting are in accordance with DFID and project requirements, procedures, and practices for compliance and audits.
  • Create and maintain financial reporting and tracking systems, and provide financial performance updates on project activities.
  • Ensure accuracy and completeness of monthly financial reports.
  • Develop and manage project banking procedures and transactions.

Human Resources & Performance Management

  • Oversee all human resources management functions – recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognition; disciplinary processes – in collaboration with Abt’s human resources department.
  • Supervise all financial, administrative and operational project support staff.
  • Ensure that staff, team members and consultants understand their roles and responsibilities and comply with contract requirements, DFID and Abt Associates’ HR policies and procedures for hiring, performance reviews, terminations, etc.
  • Provide training to staff on project procedures as well as building skill-levels of project staff in the area of finance, administration, and project management.

General Project Management

  • Contribute to monthly and quarterly reporting processes, to enable the Team Leader to provide regular status and progress reports to DFID and Abt Associates.
  • In collaboration with the Team Leader, coordinate with the Bethesda-based project management team to assure that all managerial and administrative matters are communicated and actions comply with the provisions of the contract and with DFID.
  • Serve as acting-in-charge in absence of the Team Leader and represent Abt Associates and the project to DFID, the host country government and other key stakeholders, as assigned.
  • Liaison with Bethesda-based Finance and Contracts Manager and International Accounting Manager on all operational and financial issues.

Preferred Skills / Prerequisites

  • Bachelor’s degree (minimum), or a Master’s degree (desirable), in business administration, finance, accounting, management, or other relevant field.
  • At least 10 years of professional work experience in the financial and administrative management of large complex development projects, preferably with DFID or other donor funding.
  • Supervisory and/or management work experience including: (1) direct supervision of professional and support staff; (2) quality evaluation of staff performance and deliverables; (3) contract management (required); and (4) ability to lead large complex programs and motivate multidisciplinary, multicultural teams.
  • Excellent financial management skills and knowledge of latest management tools and computer applications.
  • Ability to set priorities, multi-task.
  • Strong analytical and computer skills, with emphasis on budgeting and financial analysis.
  • Excellent organizational skills.
  • Excellent written and spoken English communications skills.

Minimum Qualifications

  • (10+) years of experience and a bachelor degree OR the equivalent combination of education and experience.

How to apply:

To be considered for this position, an applicant must submit the following:

  • Project Name and Position Title
  • Updated CV
  • Cover Letter that describes how the candidate meets the minimum qualifications

Tanzanian Nationals strongly encouraged to apply. This position is contingent on project award.

Link to application: https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=52683&company=AbtPROD&username=

Powered by Jobs Tanzania