United Republic of Tanzania: Deputy Country Representative Finance & Corporate Services, Tanzania

Organization: Population Services International
Country: United Republic of Tanzania
Closing date: 16 Apr 2017

Job title Deputy Country Representative – Finance & Corporate Services

Department East Africa

Based in Dar es Salaam, Tanzania

Reports to the Country Representative

Who we are

We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.

Join us!

The Deputy Country Representative – Finance & Corporate Services (DCR – FCS), working under direct supervision of the Country Representative, will be responsible for providing leadership, technical support, supervision, and guidance to the Finance (including Grants & Contracts), Supply Chain (Procurement & Warehouse), HR & Administration (incl. ICT, Fleet, Administration) and Operations teams. He/She will play a key role in ensuring that all these teams have the required tools, processes and talent to meet their objective of acting as strategic partners to the rest of the organization. He/she is the custodian of accounting and financial process to ensure PSI is compliant with donor and PSI global standards and that the processes are enabling the implementing teams achieve program targets while driving efficiency. In addition, to strong technical knowledge and experience, the DCR – FCS will be a key leader within the organization whose leadership style reflects high Emotional Intelligence (EI) and their ability to lead while nurturing talent in their teams.

Sound like you? Read on.

Your contribution

Strategic leadership role:

  • Provide direction and strategic leadership for organizational change and development processes with a particular focus on ensuring our finance, administrative and operational processes support the program teams;
  • Ensure administrative processes align with PSI Tanzania Strategic Objectives and can be accomplished in an efficient manner;
  • Design and maintain internal systems that ensure accurate and timely reporting on financial and program performance;
  • Consistently demonstrate a leadership style that reflects high EI, nurtures talent and reinforces the tone at the top of the organization.

Financial reporting and policies:

  • Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Washington’s global accounting policies, funder requirements and local law where required;
  • Lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives;

Budgeting, Financial analysis and donor compliance:

  • Lead the annual budgeting process;
  • Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs
  • Track and review departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders
  • Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary;
  • Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

Technical support, audits and legal:

  • Support preparation and successful conclusion of internal and external auditing activities for the CR, PSI/W and for the donor annual audit reporting;
  • Review management comments for audit reports and ensure appropriate action taken to correct audit findings.

Legal and Compliance:

  • In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization;
  • Review and test controls to ensure PSI systems are compliant with PSI Global policies, donor requirements, as well as, Tanzanian laws;
  • Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Team & Organizational Development:

  • Supervise and provide leadership to PSI Tanzania’s Finance, Supply Chain, and Administration teams;
  • Work in close collaboration with the CR and HR ensure teams receive appropriate training programs to continuously improve individual and organizational capacity to take on additional responsibility.

Government and Donor Management:

  • Ensure a understanding of donors administrative and financial requirements before entering any award and compliance with the same throughout the duration of the award;
  • Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational management and administration:

  • Oversee accurate and timely payroll generation;
  • Oversee administration, IT and procurement activities are done promptly and economically;
  • Coordinate with Director of Operations and Heads of Zones to establish and support suitable accounting and administrative systems and personnel in all PSI field offices;
  • Work with Director of Supply Chain to ensure PSI Tanzania’s procurement system is regularly updated in line with PSI’s Global Procurement Manual and changing Funder Guidelines;
  • Work with Director of Supply Chain to build capacity of PSI Tanzania’s Procurement team in conjunction with Senior Procurement and Capacity Building Officer in D.C.;
  • Adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services;
  • Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support, where necessary.

Other:

  • Assist the CR with other tasks and projects as necessary, including representing the CR in meetings as requested.

What are we looking for?

The basics

  • Graduate degree in accounting and/or management with experience of working at senior management levels required;
  • Professional accounting qualification (e.g. chartered or certified) required;
  • 8+ years’ experience in not-for-profit senior management required;
  • Strong knowledge of funder regulations, including USAID and DFID.
  • Experience with ERP systems preferred. Strong working knowledge of spreadsheets required.
  • Fluency in English required and fluency in Swahili preferred
  • Proven track record in management and demonstrated leadership skills required
  • Proven ability to manage team in a dynamic, fast paced environment
  • Strong sense of integrity
  • Ability to manage complexity and balance priorities in a fast-paced work environment
  • Strategic, creative, analytical, result and customer-oriented
  • Good active listener, good communicator
  • Committed, self-motivated and solution-oriented; organized but flexible
  • Strongly motivated by humanitarian causes
  • Can-do attitude, go-getter
  • Demonstrated leadership in working in with a large finance and operations team in a nation-wide operation

What would get us excited?

Drive change and innovations: Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.

Develop others: Demonstrable high EI and consistent and fair tone at the top; the ability to give people challenging assignments to develop their capabilities; provide timely coaching, instruction and feedback, create an environment where failure is seen as an opportunity to learn. Coaches others and helps them develop their knowledge and skills; give people authority to make decisions

Understand Donor and Development Perspective: See PSI from the donor point of view; understand the market forces that impact PSI; understand current donor strategy and where it is likely to lead in the future. Invests time to understand the donor’s priorities, procedures, and systems; Knows donor strategic plans and how they will impact PSI

Communicate and Share Information: Share information people need to make decisions or avoid problems; keep people informed about all issues that may affect them; Communicates clearly, concisely and to the point; Keeps people informed on a timely basis of change, key events and decisions that may affect them

Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI’s long-term goals in mind when addressing short-term issues and problems.

STATUS

  • Exempt
  • Level 6

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

PI97213811

Apply Here

How to apply:

Apply Online

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United Republic of Tanzania: Legal Program Consultant (Tanzanian national)

Organization: Public International Law and Policy Group
Country: United Republic of Tanzania
Closing date: 26 Mar 2017

Title: Legal Program Consultant (Tanzanian national)

Duration: 1 April 2017 – 28 February 2018

Duty Station: Dar es Salaam, with travel to Zanzibar and Tanga

Closing date: 26 March 2017

The Public International Law & Policy Group (PILPG) Tanzania Program is looking for a motivated and dynamic legal professional to join its small team. Candidates must demonstrate a commitment to human rights and social justice in Tanzania and will support a new initiative on justice sector accountability and countering violent extremism in partnership with the Commission on Human Rights and Good Governance and civil society partners.

Under the direct supervision and guidance of the Chief of Party, the Legal Program Consultant will contribute to the design, planning, implementation, monitoring, evaluation and reporting of the Public International Law & Policy Group Tanzania Program. The Legal Program Consultant will design and manage a legal internship program, deliver and assist with trainings, coordinate and set up meetings, and assist the Chief of Party in providing technical and administrative support for the program. These tasks will be done in close coordination with the Public International Law & Policy Group office in Washington, DC, and collaborating organizations

JOB FUNCTIONS: .

  • Assist in the design, implementation, coordination and facilitation of program-related activities, including training

  • Design and run an internship program, providing mentoring and support for young law graduates

  • Build and maintain Public International Law & Policy Group relationships with stakeholders, particularly local partner organizations, including monitoring and evaluation of partner activities

  • Contribute to Public International Law & Policy Group regular and special reports, legal analysis, and monthly program activity and financial reports

  • Conduct legal research and prepare legal and political analysis

  • When required, represent the Public International Law & Policy Group at meetings, trainings, and other events

  • Perform other tasks as requested by the Chief of Party and Public International Law & Policy Group senior staff

QUALIFICATIONS:

  • Completion of high school and university degree in law, development or social sciences to undergraduate or masters level (required)

  • Excellent interpersonal and communications skills with a proven ability to develop close working relationships with a range of program stakeholders (required)

  • High-level written English skills, particularly in relation to legal analysis and human rights related reporting (required)

  • Experience working with international development programs (required)

  • Previous experience with legal, human rights and conflict sensitive programing (preferred)

  • Computer proficiency, including working knowledge of word processing and spreadsheet applications (required)

  • Fluency in English and Kishwahili (required)

SUCCESS FACTORS:

  • Demonstrated ability to work collaboratively in a team setting

  • High level oral and written communication skills

  • Ability to work under pressure with short deadlines

  • Ability to work independently and take initiative to support program-related activities

  • A passion for, and commitment to, human rights and social justice in Tanzania n

How to apply:

Candidates need to send a CV, cover letter and writing sample to be considered for the role. Applications should be sent to the Public International Law & Policy Group, Tanzania Program, Chief of Party at: rclarke@pilpg.org no later than 26 March 2017

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13 Jobs at SHINYANGA URBAN WATER SUPPLY AND SANITATION AUTHORITY

SHINYANGA URBAN WATER SUPPLY AND SANITATION AUTHORITY

Shinyanga Urban Water Supply and Sanitation Authority (SHUWASA) is an Autonomous Utility which was established under section 3(1) of Cap. 272 of 1997 as reviewed by section 60 of the Water Supply and Sanitation Act No. 12 of 2009. SHUWASA is charged with the overall responsibility of operations and management of portable, safe and clean water supply and sanitation services within Shinyanga Municipality. SHUWASA performs its duties under the supervision of the Executive Board of Directors with functions and responsibilities well stipulated in the Water Works Ordinance and Memorandum of Understanding (MoU) between the Ministry of Water and Irrigation and SHUWASA.

Shinyanga Urban Water Supply and Sanitation Authority (SHUWASA) hereby advertises to the public and invites applications from dynamic, energetic, dedicated, qualified, motivated, experienced and performance driven male and female Tanzanians to fill the following vacant posts within the organization: –

Data Base And Information Technology Officer ( 1 post ).
The candidate will be reporting to the Managing Director and shall be the overall in charge of issue related to ICT.

Key Duties and Responsibilities
• Develops computer information resources, providing for data security and control, strategic computing and disaster recovery,
• Ensures that the Authority servers are available and run/operate with data power redundancy within set standards.
• Creates, enhances and maintains system solutions to meet SHUWASA’s ICT goals, products and services, structure and procedures.
• Develops computer information resources, providing for data security and control, strategic computing and disaster recovery,
• Keeps up to date with the latest technologies in as far as ICT is concerned.
• Schedules, upgrades and manages backups, security and user help systems of of both hardware and software,
• Performs such other related duties as may be assigned by the Managing Director.

Qualifications:
1. Holders of a Bachelor Degree in Computer Science/Engineering or Software Engineering with at least three years working experience in systems analysis arid design and computer programming. Possession of CCNA, MCITP, and LINUX will be added advantage.
2. Database management and web design knowledge is required.
3. Age Limit – Not above 45
============

Sales Assistants (6 Posts)
The successful candidate will be reporting to the Zone Supervisor and will be responsible for all matters related to customers’ consumption data capturing and billing, leakage control and meter management.

Key Duties and Responsibilities
• Taking reasonable steps in collecting and controlling all revenue to the Authority.
• Prompt, accurate and efficient reading of all meters within the assigned area.
• Reporting of faulty meter to the relevant officers.
• Undertaking training on meter reading and required standards of documentation.
• Reporting illegal connections.
• Reporting water leakages and wastage.
• Collecting meter readings information/data in customer premises.
• Preparing and reporting monthly zonal water consumptions statistics.
• Dispatching customers’ monthly water bills.
• Reporting customer’s water consumption trends as related to its surroundings
• Maintaining meter reading records according to standard procedures.
• Ensuring that the daily, weekly, monthly and annual collection targets are met.
• Dispatching customers’ monthly water bills using the most customer friendly methods
• Reporting abnormal customers’ water consumption trends if observed
• Maintaining meter reading records according to standard procedures.
• Documentation of all water customers within the Zone.
• Performing any other duties related to the position as may be assigned by the supervisor.

Qualifications:
1. Form IV NI Leave Diploma in Business Administration. Possession of two years working experience in water sales operations and water meters managements. Possession of a Class A driving License will be an added advantage.
2. Experience in meter Reading and Leakage Control.

3. Age Limit – Not above 35
==========

Personal Secretary GRADE II
The successful candidate will work in the Office of the Managing Director and will be part of the employees in Administration Department.

Key Duties and Responsibilities
• Performing all secretarial duties including word processing, taking dictation and notes, up-keep of diary and appointments for the Managing Director. .
• Ensuring proper office housekeeping.
• Handling all matters that require highest degree of Secrecy and Confidentiality.
• Discharging routine matters that need not be referred to the Managing Director.
• Supervising and directing Personal Secretaries under his/her control.
• Receiving and answering fax/telex/telephone calls/intercoms, giving information to callers and circulating information to appropriate officers.
• Filling minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures.
• Attending meetings and taking notes on agreed resolutions in shorthand and transcribing the notes by word processing.
• Relaying verbal messages and instructions from the Managing Director to his subordinates.
• Performing any other duties as may be assigned by the Human Resources and Administration Manager.

Qualifications:
1. Holder of Form IVNI Certificate with Diploma in Secretarial Services/ Office Management. Computer Studies from recognized Institutions with typing speed of not less than 60 Words per minute.
2. Candidate must possess five years working experience as an Office

3. Good commands of a range of Computer applications like, excel and Power point will be an added advantage.
==========

Water Technicians Grade III (2 POSTS)
The successful candidate will be reporting to the Planning and Construction Engineer and will be responsible for all matters related to Civil/ Water Works undertakings within the respective Section.

Key Duties and Responsibilities
• Regularly updates the water network maps;
• Maintain and updates customers particulars (customer service lines,
Account numbers, meter locations, and other related water infrastructure activities.
• Undertakes customers’ particular verification and mapping in accordance with the programs prepared by the Planning and Construction Engineer;
• Carries out surveys and prepares drawings/sketches of existing and proposed water works;
• Undertakes the preparation of construction drawing for the water network developments and modernization in accordance with the programs prepared by the Planning and Construction Engineer;
• Maintains up-to-date data and information on the water network;

Qualifications:
1. The holder of this position must have a Full Technician Certificate (FTC)/ Diploma in Civil Water Resources Engineering with at least 6 years working experience in water production and distribution works from a reputable Water Utility. Knowledge of CAD and GIS applications will be an added advantage.

2. Age Limit 25 – 35.
=========

PLUMBER GRADE III( 2 posts)
The successful candidates will work in Technical Department under Water Distribution Section where s/he will be responsible for water distribution works.

Key Duties and Responsibilities
• Documentation of all water customers within the prescribed Zone.
• Undertaking repairs of all water leakages as they occur.’
• Identification of the causes of water loss and making necessary rectification.
• Ensuring that new customers get water connections as scheduled.
• Monitoring and reporting unauthorized /illegal water connections.
• Timely reporting of water distribution irregularities and taking immediate measures to resolve the problems.
• Timely reconnections of water to debtors who settle their bills.
• Timely attend to customer’s complaints regarding water supply irregularities.
• Flushing regularly water distribution lines to remove stagnant water, air locks and other sediments.
• Ensuring that water in the distribution system is not in any form contaminated
• Performing any other duties as may be assigned by. the supervisor.

Qualifications:

Holder of Form IV NI with Level III (Trade Test Grade I) in Plumbing from VETA.
==========

Assistant Stores And Supplies Officer (1 Post)
The successful candidate will be reporting to the Stores and Supplies Officer and will support business operations of the Authority through effective and best procurement practices and inventory policies and procedures that ensures timely availability of goods and services to the end users.

Key Duties and Responsibilities
• Receiving and inspecting all incoming materials and reconciling with purchase orders. Processes and distributes documentations with purchase – order reports. Checks discrepancies on order received and corrects accordingly.
• Issuing items which require knowledge of specific areas of supply operation and good knowledge of stick characterized by susceptibility to toxicity, fragility, rapid deterioration and ease of damage
• Verifying stocks against delivery documents for agreement as to quantities, descriptions, sizes, conditions in conformity to purchase order.

• Applying stock keeping procedures and methods in arranging space, conducting inventory, estimating needs, and maintaining and preparing records and reports as directed.
• Receiving stores documents and maintaining records of approved documents and confidential files.
• Maintaining the warehouse, records area and stores areas in a neat and orderly manner.
• Responding to questions regarding procedures and resolving discrepancies regarding receipts, deliveries and surplus properly.
• Perform any other duties as may be assigned by the Stores and Supplies Officer from time to time,

Qualifications:
1. Holder of Bachelor Degree in Business Administration, Materials Management and registered as an registered by PSPTB.

2. The Candidate must possess three years of working experience in supplies activities in a reputable organization. Age limit is 35 years

Application Instructions

Interested candidates should submit their applications by registered mail, service, email or dispatch together with Curriculum Vitae, passport size photocopies of both academic and professional certificates, testimonials, names a; addresses of three referees not relatives and day time telephone. This is to be submitted on or before 1600hrs 12nd April 2017 to:

Managing Director, 
Shinyanga Urban Water Supply and Sanitation Authority, 
P.O. Box 298, 
Tel: 028 – 2762073, Fax: 028 – 2763551 
SHINYANGA 
Email: md.shuwasa@gmail.com 
info@shuwasa.or.tz 

Please indicate on the envelope the position applied for. Only candidates meeting the minimum requirements will be shortlisted and contacted.

Thank you for your application. If you have not heard from us within three weeks after the closing date, kindly assume that your application was not successful